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Fleet Coordinator

2 months ago

Midland, United States Global Edge Group Full time

Job Title: Fleet Coordinator


Location: Midland, TX


Type of Role: Contract



POSITION OVERVIEW:

Our team is currently looking for a Fleet Coordinator for a client in the Oil and Gas industry.


The Fleet Coordinator is responsible for the management of the company's fleet of vehicles.


RESPONSIBILITIES AND ESSENTIAL DUTIES:

• Create manual purchase orders from requests initiating from proponents purchase requisition. Keep track of on-going status of requisition requests managing the new supplier requests, HSE approvals, and terms negotiations.

• Providing support to other contract managers and assisting in managing contracts including various categories such as fluid hauling, logistics, compression, valve servicing, and pipeline inspection and corresponding Procurement Strategies for domestic oil and gas assets. Contract management responsibilities include executing new contracts, term extensions, commercial amendments, terminating non-utilized contracts, and securing supply of services.

• Preparing, submitting and negotiating with Legal’s support the contract terms and conditions (master service agreements, commercial terms, and purchase orders, etc.).

• Driving the collaboration efforts with business and functional leadership in establishing and executing strategies.

• Communicating with internal stakeholders on strategy, policies/procedures, guidelines, and processes as it relates to assigned categories or contracts.

• Drive corporate compliance to the preferred vendor program via end-user change management and communications programs.

• Managing the full life cycle by advising a proponent on the best fit vendor, executing the purchase order documents, evaluating vendor performance.

• Acting as central point of contact between business unit proponents, vendor representatives, and other key stakeholders including HR and Legal.

• Pre-qualifying new and re-qualify existing Suppliers, while assuring full compliance with the HES Contractor Safety Program, while securing supply of services.

• Working in multiple ERP Systems modules (Purchase Requisitions, Purchase Orders, Supplier Registration, Sourcing Strategy, Contract Development and implementation, Supplier Performance and Contract Close out).

• Primary interface with Internal Audit (Supplier audits), Finance - A/P (Invoice reconciliation), HES (Contractor approval and set-up), and Risk Management (Insurance levels and exceptions).

• Monitor assigned contracts to ensure suppliers comply with the terms and conditions.

• Participate in Supplier Performance Meetings.



QUALIFICATIONS:

• Bachelor's degree (Supply Chain, Engineering or Business Administration preferred) or equivalent work experience

• Advanced knowledge (2-5 years’ experience) of contract management

• Knowledge (and application) of Procurement Policy, Authorized Approvals, Ethical Business Conduct Policy

• Basic knowledge of oil and gas basic operations and equipment

• Familiarity with Contract terms and conditions (Master Services Agreements and Commercial Terms), price book design

• Strong communication skills to interface effectively across functions including Interface with Legal (terms and conditions), Accounts Payable (pricing), HES (vendor registration), Proponents (requisition approvals and scope of work clarification)

• Excellent proficiency in time management and ability to assess and assign priorities accurately

• Demonstrated a strong ability to collaborate with direct team members, work independently with little instruction and adapt to change

• Excellent customer service & complaint management

• Presentation and training skills

• Ability to display judgement and make decisions independently

• Knowledge of Companies ERP Systems (SAP and Ariba)

• Strong analytical skills



Global Edge Group, LLC is an Equal Opportunity Employer. The Global Edge Group, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.