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Executive Administrative Assistant

2 months ago

Durham, United States MedPharm (formerly Tergus Pharma) Full time

Position Summary: The Executive Assistant will provide high-level administrative support to the CEO and other Executive Team members. The Executive Assistant must be creative and enjoy working in a fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.


Summary of Key Responsibilities:

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.

Excellent communication and time management skills; proven ability to meet deadlines.

Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.

Use discretion, confidentiality, and good judgment to handle C-Level matters.

Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with, to include those communications with the Board Members and External Stakeholders, e.g. investors, banks, financial auditors, etc.

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

Act a resource for the company team members by connecting them with key leaders to be responsive to their questions or needs.


Summary of Secondary Responsibilities:

Organize complex calendars and schedules, resolving any scheduling issues .

Arrange meeting spaces and travel for individuals as needed. Prepare expense reports.

Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

Be responsive to emails/texts/phone calls, with contact outside normal business hours in time sensitive situations.

Welcome customers, prospects and external stakeholders by greeting them, in person or on the phone, answering or directing inquiries.

Any other duties and/or tasks that may be assigned