Senior Project Manager

3 weeks ago

Wilmington, United States BE&K Building Group Full time

The Senior Project Manager is responsible for all project administration including all contractual requirements, agreements with trade partners, purchase orders, and risk management. This individual also manages general work performance and quality, and overall team progress against the project plan.


Responsibilities


Lead and communicate with BE&K Field Supervision, Subcontractors and Vendors to assist them in working to the Project Schedule while representing BE&K with Owner(s), Architects, Consultants, Government Authorities, Vendors and Subcontractors.


Budget Updates:


  • Produce thorough forecast of Cost-to-Complete which drills down to identify potential exposures
  • Require the project team to track costs of field directives and back charges for forecasting purposes
  • Create detailed analysis of line-item exposures, particularly unit price contracts
  • Follow the Forecasting Calendar for on-time completion of forecasts
  • Teach the Standard Operating Procedures for budget updating to project team


Change Order Management:


  • Require the project team to consistently track all Proposed Change Order (PCO) items including in-scope and out-of-scope
  • Provide the Owner with up-to-date status reports relating to Changes
  • Require the project team to produce a monthly Owner Change Order (OCO)
  • Work to recover all legitimate GC costs relating to Owner Changes
  • Track the status of all Contract Allowances and submit Change Order Requests (COR) when an over-run is likely


Project Close Out:


  • Establish an effective Close-out Plan early in the project which includes the early collection, review, and packaging of Contract close-out documents
  • Require the team to utilize the Work list System to organize and manage the completion of phases of the work
  • Teach/Train close out process to field staff


Owner/Sub Requisition Process:


  • Require the project team to have the completed pay requisitions approved by the Owner no later than the 1st of each month
  • Produce an effective Schedule of Values
  • Establish a regimented process for the collection of payments no later than 30 days and subsequent efficient system for the payment to Subcontractors


Cash Management:


  • Consistently manage the cash flow of the Project to maintain overall fiscal responsibility of the project from start to finish
  • Produce an effective Schedule of Values which supports a strong cash flow position
  • Review each Subcontractors initial Schedule of Values to prevent overpayment
  • Review Sub/Vendor requisitions to prevent payment of unsigned or unfunded Change Orders
  • Produce and update the cash model for the Owner to prevent surprises


Meeting Management:


  • Establishes a meeting regiment for the Project Team which provides for effective communication and problem solving
  • Follow the SOP for focused meetings such as PM/PE, OAC's, subcontractor meetings, coordination meetings, Precon Sessions, etc.


Contract Logs:


  • Require the Project Team to assemble and maintain the Project Logs (Cash Management, Change Management, Noncompliance, Buy-Schedule, Contracts, Procurement, Submittals, RFI's, Safety, Hold Reports, Construction Schedule, Work lists) and periodically review for accuracy
  • Conduct focus meetings once per month to review the maintenance of those logs and drills down to identify potential exposures and issues


Subcontractor Relationships:


  • Establish a "Firm but Fair" approach to building relationships with Subcontractors
  • Promote an environment of organization and professionalism with Subcontractors
  • Address issues immediately with a non-performing Subcontractor to protect BE&K from resulting delay and potential impact


Schedule Management:


  • Provide leadership with the Superintendent to produce a clear, thorough, and accurate baseline Contract Schedule which rarely requires changes to the original logic
  • Track events, impacts, and changes in the schedule to allow for the management and prevention of delays
  • Lead the Project Team to focus on critical path matters to prevent non-excusable delays
  • Provide the Owner with written monthly updates of the Contract Schedule in accordance with the requirements of the Contract
  • Take needed action with subcontractors that are impacting the schedule
  • Produce buy-out and procurement schedule and assist with writing monthly schedule narrative in conjunction with the Scheduling team


Risk Management:


  • Complete the buy-out process in a manner which permits the timely flow of work, prevents budget issues, contract executions, bonds, insurance, etc.
  • Write timely notices to Owner and Subcontractors
  • Take immediate action when a non-performing Subcontractor is likely to cause impact to the Project
  • Work to complete the submittal and coordination process no later than 180 days
  • Teaches a risk management regiment to others on the project team


Owner Relationship:


  • Work to establish a trusting and professional relationship with the Owner
  • Focus on keeping the Owner well informed of important matters to prevent surprises
  • Work to secure a strong letter of recommendation from the Owner
  • Provide leadership in the utilization of the Quality Management Program on the project, which outlines quality expectations
  • Participate with the project team to institute the use of First Delivery and Quality Benchmark Inspections as the work progresses
  • Require the use of mock-ups to establish the quality expectations as defined in the Quality Management Program


Team Leadership:


  • Strive to create synergy and a teamwork atmosphere on the project
  • Lead by example by establishing the work ethic guidelines for the entire team and therefore establishes the boundaries and expectations
  • Organize periodic team events and training sessions to "Train & Develop Our People".
  • Act immediately when personal conflicts emerge among the team


Mentoring/Training:


  • Oversee training and development for your staff for their career progression


Qualifications


  • Bachelor's degree in Construction Management or Engineering (preferred but not required)
  • 10+ years Commercial Construction Project Management experience
  • Excellent business judgment demonstrated by consistently achieving profitability objectives and strong project close-outs with client and subcontractor relationships in good standing
  • Excellent organizational skills and attention to detail evidenced by a strong command of all applicable contract and legal provisions
  • A strong sense of urgency and initiative. Able to quickly study and react to complex issues
  • Excellent problem-solving skills and the ability to confidently and decisively take action
  • Team leader with excellent diplomatic and communication skills, able to handle and resolve conflicts effectively in a firm but fair manner
  • Candidate must possess BE&K Core Values: Integrity ~ Teamwork ~ Respect ~ Discipline ~ Accountability ~ Social Responsibility


Employment is contingent upon the successful completion of a background check and drug test

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