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Administrative Manager

3 months ago

Coral Gables, United States Bradesco Bank Full time

Only candidates with US Work Authorization will be considered.


Scope of Responsibilities:


  • Manage executives' schedules, appointments, expense reports, and travel arrangements.
  • Manage projects assigned by executives.
  • Assist in document preparation, editing, and record keeping.
  • Provide solutions to administrative issues.
  • Serve as point of contact between executives and internal/external stakeholders.
  • Act as the primary point of contact for the building management office, addressing issues related to office spaces, loading docks, and building structures.
  • Ensure subtenants receive necessary assistance and support and verify compliance with agreements to maintain positive relationships while ensuring the agreement is being followed.
  • Plan and coordinate executive meetings and events when necessary.
  • Prepare and edit reports and presentations.
  • Organize and prioritize executive tasks to ensure efficiency.
  • Supervise administrative staff.
  • Conduct research and compile data to support decision-making.
  • Implement and enforce office policies and procedures.
  • Streamline office processes and optimize workflow.
  • Manage facilities and ensure a conducive working environment.
  • Monitor and manage budget effectively.
  • Liaise with vendors, subtenants, suppliers, and service providers.
  • Serve as a point of contact for employees regarding facility-related inquiries.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Collaborate with other departments to ensure seamless cross-functional operations.


Experience:


  • Minimum two years of experience in related position
  • Extensive experience with C-Level Executives
  • Multi-tasking and strong attention to detail
  • Flexibility with extended hours


Education:


  • Associates degree (A. A.) minimum


Language:


  • English and Portuguese required with excellent written and verbal skills. Knowledge of Spanish a plus.


Equal Opportunity/Affirmative Action Employer, M/F/V/D


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