Long-Term Substitute Part-Time Administrative Assistant

1 week ago

Lake Forest, United States Lake Forest School Districts 67 & 115 Full time
Position Type:
Secretarial/Clerical/Secretary, 12-Month

Date Posted:
11/21/2024

Location:
Lake Forest High School

Date Available:
01/06/2025

Closing Date:
12/12/2024

Lake Forest High School is seeking a Part-Time, Long-Term Substitute Administrative Assistant for the Special Education Department. The position will be 3 days a week.

Starting Compensation: $22.00/hour

Description: The administrative assistant assists the Special Education Director, and department by providing clerical support in meeting federal, state and local requirements of special education. In addition, the assistant assists parents, teachers and students in obtaining requested information and/or directing them to an appropriate resource.

Essential Functions:
  • Creates and maintains assigned Special Education budget spreadsheets for the purpose of tracking expenditures, reconciling balances, and preparation of detailed expenditure projections as need
  • Provides clerical support to department administration
  • Assists with the maintenance of the IDEA grant, as assigned
  • Completes and submits required reports within deadlines to the Director of Special Education and other parties (i.e.e.g. ISBE, IWAS, I-STAR, Medicaid, etc) to comply with regulatory requirements (i.e., state special education claims for personnel, room and board, private tuition, home-hospital, child count, X-Fund, and summer school)
  • Organizes and maintains special education records
  • Coordinates all transportation for department
  • Processes and tracks all aspects of purchasing approved by the department administration
  • Efficiently manages office communications, calendars, and workflow
  • Provides general special education-related information to parents, attorneys, students, local agencies and others
  • Manages all student information in I-STAR (enrollment, change of placement, FACTS, etc.)
  • Provides office support to extended school year (ESY) programming (i.e. registration, transportation, and attendance)
  • Attends department and/or in-service meetings
  • Registers faculty for out of district professional development workshops
  • Performs other related duties as assigned by the direct supervisor
  • Adheres to Board of Education policies and procedures

Qualifications:
Education, Experience, and Licensure
  • High School Diploma or equivalent
  • Clerical or Secretarial experience - preferred
  • Experience managing budgets and grants - preferred
  • Experience with office and school-based management systems - preferred
Competencies
  • Strong verbal and written communication skills
  • Strong interpersonal skills and positive problem solving attitude
  • Comfortable and pleasant demeanor in busy environments
  • Ability to
    • work under pressure
    • work with speed, attention to detail, consistency, and organization
    • prioritize workflow while working with many individuals
    • work harmoniously, cooperatively, and effectively with all stakeholders
    • meet deadlines
    • work effectively in office and school-based management systems
    • assemble and organize data and prepare reports from records
    • work with department budgets and state/federal grants using various financial programs
  • Maintain confidentiality
  • Adhere to Board of Education policies and procedures

Physical Demands: While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, and reach. The employee is occasionally required to climb, balance, stoop, kneel, crouch, crawl, push, pull, and lift. Repetitive motions are required, especially for keyboarding which involves substantial movements of the wrists, hands and/or fingers. The employee must lift and/or move up to 10 pounds of force frequently. Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: While performing the duties of this job, the employee is regularly subject to inside environmental conditions and is subject to noises associated with both office and educational environments.

Application Procedure: Interested candidates must apply online. Click here to access the online application.

To learn more about Lake Forest High School, visit our website at www.lakeforestschools.org.

To Inspire the Passion to Learn, the Insight to Know Oneself, and the Courage to Make a Difference

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