Fund Development Manager

Under the supervision of the Development Director, the Fund Development Manager has two major responsibilities: 1) design and oversee the organization's grant development and administration process and 2) support the organization's key planning and implementation activities. The Fund Development Manager will utilize one's extensive knowledge and understanding of BACH's programs, project management, and program management methods to lead health center grant administration activities to ensure timely and accurate development and submission of grant reports and compliance with funder guidelines. The Fund Development Manager works closely with program staff, finance staff, planning and development staff, and senior leaders to manage an $8M+ grants portfolio, ensure organizational effectiveness and compliance, help set relevant policies, and provide technical assistance as required. As the Fund Development Manager is a key connector for the finance, planning and development, and program staff, the Fund Development Manager must possess interdisciplinary and communication skills as well as the ability to see and understand all points of view.

Essential Responsibilities

Under the general direction of the Development Director the Fund Development Manager performs a variety of complex, professional, analytical, and confidential development services. Duties include:

Program Planning, Development, and Implementation (35%)

• Works with the Development Director to identify health center priorities and develop action plans to identify funding needs, gather appropriate data, and assemble project teams.
• Utilizes specialized knowledge and understanding of programs, as assigned, to enhance program and service development growth opportunities through funding.
• Works with internal and external stakeholders to design programs and budgets by collecting and analyzing data to determine community needs and program expansion opportunities.
• Track current healthcare trends and other relevant statistics required for planning activities.
• Works with the Development Director to develop project worksheets for new projects and implementation action plans for all new program funding received.
• Implement systematic check-ins with new program staff to ensure compliance with funder guidelines.

Grants Development and Administration (65%)

• Oversees and communicates health center program planning priorities to the Development Grants team members.
• Works with the Development Director to develop, implement, and monitor grant administration policies and procedures.
• Lead, maintain, and oversee the development and implementation of an electronic grants administration system to ensure timely entry and management of grant awards and reporting.
• Maintains a thorough understanding of all grant and program contracts acquired by BACH
• Tracks key Health Center Program requirements and deadlines on file HRSA Electronic Handbook and works with the Chief Executive Officer to develop and track action plans as they pertain to Notice of Awards.
• Oversees grant/contract negotiation and acceptance process and assures compliance with grant/contract reporting.
• Routinely monitors grant contract deliverables and communicates and documents issues to the attention of the Development Director.
• Review and approve grant proposal packets before submission to the Development Director and additional leadership team as applicable for final review and approval.
• Writes monthly status/progress reports for the Executive Management Team as assigned.
• Prepares, in collaboration with grant project/program staff, contract budget modifications.
• Works with Controller and Grant Accountants to monitor contract spend-downs and propose necessary allocation changes.
• Utilizes available research tools to identify current and prospective government, foundation, and corporate grant funding opportunities, and makes recommendations regarding potential funders for BACH.
• Maintains a comprehensive inventory of renewable and new funding opportunities in line with the Planning and Development/Grants plan.
• Interviews, trains, and supervises Planning volunteers and interns.

Secondary Responsibilities:

• Leads, attends and participates in appropriate BACH meetings.
• Attends workshops, trainings, and meetings as needed, and as requested.
• Assists the Development Department with fund development activities as needed.
• Interviews, trains, and supervises Grant writers and interns.
• Works flexible schedule as necessary.
• Performs other duties as assigned by the Development Director

Qualifications:

Required education, experience, training

• Bachelor’s degree or equivalent work-related experience
• 4+ years of direct grant development experience planning, coordinating and managing grant-funded program(s) in a non-profit organization.
• Grant writing experience, including federal and county grants.
• Experience with budget development, management, and reporting.
• High proficiency in MS Office Products and proven exceptional grant writing skills.

Preferred education, experience, training

• Understanding of Policy Information Notice 98-23: Health Center Program Expectations.
• Multi-lingual/multi-cultural a plus
• Volunteer/intern supervision or other related experience.

Critical Success Factors in this role include: Knowledge, Skills, and Abilities

• The ability to work and act independently, and to make and carry out decisions with minimal supervision.
• The ability to communicate effectively, both orally and in writing.
• Strong interpersonal skills with the ability to lead teams and projects, and work collaboratively.
• Maintaining confidentiality and HIPAA compliance.
• Excellent customer service and client service philosophy in all interactions.
• Excellent problem-solving, organizational, and multi-tasking skills with attention to detail.
• Successfully manage multiple projects at the same time.
• Appreciation and respect for working with and serving a diverse population.
• Proficiency in Microsoft Office, Donor Perfect, and the Internet.
• The ability to investigate and analyze information, draw conclusions and problem solve.
• The ability to gather data, compile information, and prepare reports.
• Supervision of personnel, which includes work allocation, training, evaluation, and problem resolution; motivates employees to achieve peak productivity and performance.
• Participates in the development, implementation, and maintenance of policies, objectives, short-and long-term planning; develops and implements projects and programs to assist in the accomplishment of organizational objectives.

Work Conditions:

Travel locally to visit other sites, may require a day or overnight trip to attend events; the workload may be demanding at times; and require professionalism and confidentiality.

Physical Demands:

• Sitting, walking, and standing are associated with a normal office environment; regular bending and stretching; and lifting.
• Manual dexterity used to include, but not limited to, standard office equipment, and computer keyboard.
• Reading and writing in order to review records for accuracy.
• Ability to read, sort, check, count, and verify numbers
• Math aptitude for account balancing, analyzing, and problem resolution.

Supervises:

Grant Writers and Development Specialists