Executive Assistant to Chief Executive Officer

2 weeks ago

San Antonio, United States MMC Group LP Full time

Under the direction of the CEO, performs complex and advanced administrative support to the CEO and board of directors. Work involves disseminating information, maintaining filing systems, and providing internal administrative support work.


ESSENTIAL DUTIES AND RESPONSIBLITIES

  • Assist the liaison with the Board of Directors on all board and committee meetings.
  • Prepare communications to Board as directed by CEO, Board Chair and/or Committee Chairperson
  • Maintain official minutes of the full Board and of committee meetings.
  • Responsible for sending out all packets (agendas and minutes) before each Committee meeting
  • Prepare for Board of Directors meeting and all Committee meetings; print handouts, set up projector screen and audio system etc.
  • Assist Executives leadership with communications (may include emails, drafting documents, telecommunications, etc.).
  • Maintains CEO appointment calendar, schedules meetings, conferences, teleconferences or virtual meetings, and any travel as needed.
  • Maintain professionalism, tact, and respect confidential information.
  • Manage small events at the request of the CEO.
  • Other duties assigned.


GENERAL QUALIFICATIONS

  • To perform this job successfully, the individual must be able to perform each essential job duty satisfactorily.
  • The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be possessing the following:

  • Demonstrable knowledge and expertise in office practices and procedures.
  • Ability to prepare reports, compose letters and memos with attention to detail.
  • Skill in using tact, discretion, initiative, and independent judgment.
  • Ability to develop and modify work procedures, methods, and processes to improve efficiency.
  • Ability to oversee and coordinate assignments delegated by the CEO to ensure timely and competent completion.
  • Strong skills with Microsoft Office, particularly with PowerPoint, Excel, and Word.
  • Must demonstrate research and project management skills, possess a strong work ethic, and enjoy working collaboratively.
  • Strong organizational skills with ability to manage diverse projects simultaneously.
  • Exceptional written and oral communication, analytical, and problem-solving skills.
  • Ability to work independently with minimal supervision.
  • Ability to multi-task in fast-paced environment with tight deadlines and collaborate with cross functional teams to get desired results.
  • Confidentiality is extremely important.


EDUCATION and/or EXPERIENCE

  • Bachelor's degree from an accredited four-year college or university in business administration or in a related field required.
  • A minimum of five years of experience in high-level secretarial or administrative support, preferably for a non-profit or governmental entity.

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