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Office Manager

4 months ago

Livermore, United States Robert Half Full time

We're looking for a detail-oriented and organized Office Manager to join our team and play a vital role in keeping our operations running smoothly.


Responsibilities:

  • Manage day-to-day office operations, ensuring a productive and efficient work environment.
  • Provide comprehensive administrative support to executives and project managers.
  • Oversee all aspects of the filing system, maintaining accurate and organized records (both physical and digital).
  • Manage company calendar, scheduling meetings, travel arrangements, and appointments.
  • Coordinate with vendors and suppliers, processing purchase orders and invoices.
  • Assist with onboarding new hires.
  • Answer phones and emails professionally, acting as the first point of contact for the company.
  • Greet clients and visitors warmly and professionally.
  • Manage office supplies and equipment, ordering and maintaining inventory.
  • Oversee office maintenance and repairs.
  • Support quarterly board of directors meetings.


Qualifications:

  • Minimum 8+ years of experience in office administration, preferably in the construction industry.
  • Strong organizational skills with a keen eye for detail.
  • Excellent communication, interpersonal, and customer service skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to prioritize tasks, manage multiple deadlines, and work independently.