Audit Admin Assistant

3 weeks ago

Cambridge, United States eTeam Full time

Administrative Assistant II

Cambridge, MA

12 Months contract

Pay Rate: $25-35/hr on w2

This is an onsite position

Shift 1st, 9-5


• Role is fully onsite • Local candidates only • Paid parking is required at this site • Role will support 4-5 Managers/ Executives Must have: • HS Diploma 5 + years of experience/ BS Degree 3+ years of experience • Experience supporting senior-level business leaders • Strong follow through skills, ability to take initiative • Previous experience with auditing • Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others) MS Teams or Zoom • Previous project experience, coordination or assisting with projects (ex: edit policy documents, format, design and structure existing documents; review and track invoices; design power points for meetings) • Strong Power point experience, creation and editing • Detailed orientated, experience with reviewing content and policy documents • Enthusiastic, team player Nice to Have: • Experience in previous Pharma or biotech environment


Job Description:

• Provide general administrative support to one or more managers.

• Provide administrative support requiring a complete knowledge of department functions.

• Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information.

• Assist in special projects as assigned.

• Recommends improvements on administrative procedures and implements changes.

• Responsible for organization and maintenance of department filing system including potentially confidential data.

• Ensure department supplies needs are met.

• Manage department communication for manager(s) including mail and email.

• Respond to various inquiries for information according to general guidelines.

• Coordinate meetings, maintains calendars, makes travel arrangements, etc.

• May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.

• May provide guidance and training to less experienced administrative staff.

• Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.

• Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.

• Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion.


Basic Qualifications:

• High School Diploma or GED and 5+ year's administrative experience

• Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)


Preferred Qualifications

• Bachelor’s Degree strongly preferred or Secretarial Certificate

• Experience with SharePoint content administration

• Experience supporting senior-level business leaders in a pharma or biotech environment

• Experience in audit

• Familiarity with pharma industry and Business organization in particular

• Excellent verbal and written communication skills

• High ethical standards, maintenance of confidentiality

• Ability to prioritize effectively

• Ability to navigate organization with minimal direction, in support of completing task

• Strong initiative, tact, communication, and interpersonal skills a must

• Organized and committed

  • Audit Admin Assistant

    4 weeks ago

    Cambridge, United States eTeam Full time

    Administrative Assistant IICambridge, MA12 Months contractPay Rate: $25-35/hr on w2This is an onsite positionShift 1st, 9-5• Role is fully onsite • Local candidates only • Paid parking is required at this site • Role will support 4-5 Managers/ Executives Must have: • HS Diploma 5 + years of experience/ BS Degree 3+ years of experience •...

  • Audit Admin Assistant

    2 weeks ago

    Cambridge, United States eTeam Full time

    Administrative Assistant IICambridge, MA12 Months contractPay Rate: $25-35/hr on w2This is an onsite positionShift 1st, 9-5• Role is fully onsite • Local candidates only • Paid parking is required at this site • Role will support 4-5 Managers/ Executives Must have: • HS Diploma 5 + years of experience/ BS Degree 3+ years of experience •...

  • Admin Assist/ Auditing

    3 weeks ago

    Cambridge, United States Icon Consultants Full time

    Job DescriptionJob DescriptionPosition Title: Administrative Assistant II/ AuditorLocation: Cambridge, MaPay Rate: $35/hr (+benefits)Assignment Length: 1-year W2 ContractSchedule: Mon-Fri (9am-5pm)Industry: Pharmaceutical **************** Job DescriptionProvide general administrative support to one or more managers.Provide administrative support requiring...

  • Finance and Admin Specialist

    4 days ago

    Cambridge, United States On The Rise, Inc Full time

    **Finance and Admin Specialist** On The Rise, Inc. seeks a full-time Finance and Admin Specialist to begin immediately. The Finance and Admin Specialist is crucial to the financial health of the organization and will support positioning the organization’s financial resources for maximum alignment with organizational goals. This position is responsible for...

  • Sr Calendar Management Admin Assistant

    4 weeks ago

    Cambridge, United States Professional Staffing Group Full time

    Sr Calendar Management Admin Assistant ($25/hr, Hybrid)Perks: - Competitive pay- Hybrid Schedule- Join an industry leader and a well-known company- Strong opportunity for professional and career development- Cool and well-equipped work environment- Good onboarding program- A company that values work-life balance- MBTA accessible About the Opportunity: -A...

  • Marketing Operations Admin

    2 days ago

    Cambridge, United States Beacon Hill Full time

    Our client is looking to add a Marketing Operations Admin to their team. This is a 3-6+ month contract role with the potential to convert full-time and would be hybrid in Cambridge, MA. The Marketing Operations Admin will be responsible for the development and implementation of marketing plans under the direction of the Director of Marketing and...

  • Executive Assistant

    1 day ago

    Cambridge, Massachusetts, United States Randstad USA Full time

    Randstad is working with a bank to fill a position supporting their executive team. This person will be integral in meeting coordination, taking and recording meeting minutes, and overall drafting correspondence on behalf of executive and department. The hours for this role are 8:30AM-5PM Monday-Friday, with meetings once a month that require a 6:30AM start...

  • Administrative Assistant

    1 month ago

    Cambridge, United States Motion Recruitment Full time

    Our client, a large, reputable higher education university, is seeking Administrative Assistants/Coordinators to join their team onsite out of Cambridge, MA!** W2, 3-month contract to start, could extend or convert to full-time based on performance***ResponsibilitiesOrganizes and implements administrative systems and procedures.Calendar management,...

  • Administrative Assistant

    4 weeks ago

    Cambridge, United States Motion Recruitment Full time

    Our client, a large, reputable higher education university, is seeking Administrative Assistants/Coordinators to join their team onsite out of Cambridge, MA!** W2, 3-month contract to start, could extend or convert to full-time based on performance***ResponsibilitiesOrganizes and implements administrative systems and procedures.Calendar management,...

  • Administrative Assistant

    3 weeks ago

    Cambridge, United States Marathon Staffing Full time

    Job DescriptionJob DescriptionMarathon Staffing is seeking reliable candidates for a Direct Hire, Administrative Assistant position for a client in Cambridge, MA!!!The Administrative Assistant is responsible for assisting office staff with day-to-day operational support including filing, faxing, copying, maintaining and updating reports,...

  • Quality Systems Associate

    1 day ago

    Cambridge, United States Nuvalent, Inc. Full time

    **The Company**: With deep expertise in chemistry, Nuvalent is working to create selective medicines designed with the goal to address the needs of patients with cancer. Nuvalent is an exciting early-stage company, bringing together experienced scientists and industry veterans with a proven track record in drug discovery, oncology drug development, and...

  • Executive Assistant

    3 weeks ago

    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Hourly: $32-35hrSalary: $70-74K Onsite - CambridgeMust Haves:Banking or Finance industry experienceGovernance experience Job Summary:Under the general direction of the President, assist with administrative activity and communication with the governing body.We are looking for a candidate with:• At least 3 years executive...

  • Executive Assistant

    3 weeks ago

    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Hourly: $32-35hrSalary: $70-74K Onsite - CambridgeMust Haves:Banking or Finance industry experienceGovernance experience Job Summary:Under the general direction of the President, assist with administrative activity and communication with the governing body.We are looking for a candidate with:• At least 3 years executive...

  • Benefits, HR Operations

    1 month ago

    Cambridge, United States Fulcrum Therapeutics Full time

    **Company Overview** Fulcrum Therapeutics is a clinical-stage biopharmaceutical company focused on improving the lives of patients with genetically defined rare diseases in areas of high unmet medical need. Fulcrum's two lead programs in clinical development are losmapimod, a small molecule for the treatment of facioscapulohumeral muscular dystrophy (FSHD)...

  • Assistant to The Business and Operations Manager

    4 days ago

    Cambridge, United States BBCPS Full time

    **Benjamin Banneker Charter Public School** **Assistant to the Business & Operations Manager-Accounts Payable** We are seeking a Business & Operations Assistant to support our Business Department. Benjamin Banneker Charter Public School strives for excellence in all endeavors across departments, and our Business Department is pivotal in making sure all of...

  • Executive Assistant

    4 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology (MIT) Full time

    DetailsPosted: 19-Nov-23Location: Cambridge, MassachusettsType: Full-timeSalary: OpenCategories:Administrative/SupportStaff/AdministrativeInternal Number: 23450Job DescriptionEXECUTIVE ASSISTANT, MIT Federal Credit Union (MITFCU), to provide a broad range of high-level administrative support and coordination for the president/CEO, board of directors (BOD),...

  • Benefits, HR Operations

    4 weeks ago

    Cambridge, Massachusetts, United States Fulcrum Therapeutics Full time

    Company Overview Fulcrum Therapeutics is a clinical-stage biopharmaceutical company focused on improving the lives of patients with genetically defined rare diseases in areas of high unmet medical need. Fulcrum's two lead programs in clinical development are losmapimod, a small molecule for the treatment of facioscapulohumeral muscular dystrophy (FSHD) and...

  • Administrative Assistant

    2 weeks ago

    Cambridge, United States Integrated Resources, Inc ( IRI ) Full time

    Job Description: • Provide general administrative support to one or more managers. • Provide administrative support requiring a complete knowledge of department functions. • Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information....

  • Assistant Store Manager

    1 day ago

    Cambridge, United States Francesca's Collections, Inc. Full time

    Location: 3800 State Highway 16 Lacrosse, Wisconsin 54601 Employee Type: Regular We offer a creative and friendly environment with plenty of opportunity for advancement. Our inclusive brand reflects our people and commitment to the world. We want you to be part of delivering unique, free-spirited fashion and lifestyle products & create a space to amplify...

  • USA-Administrative Assistant II

    1 month ago

    Cambridge, United States HireTalent Full time

    Job Title: Administrative Assistant II (Administrative)Job Location: Cambridge,MA Job Duration: 12 Months On w2 Time: 9 to 5 (On-site)Job Description:" Provide general administrative support to one or more managers." Provide administrative support requiring a complete knowledge of department functions." Responsibilities include preparing grammatically...