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Client Service Representative

2 months ago

Augusta, United States Heartland Veterinary Partners Full time
About All God’s Creatures Veterinary Hospital

All God’s Creatures Veterinary Hospital was established in 2015 by Dr. Scarlett Timmons and her family with the goal of providing fullservice quality veterinary services at an affordable cost. All God’s Creatures specializes in preventative medication and we are passionate about educating the public on heartworm prevention vaccination and spay and neutering. We also are passionate about animal rescue and welcome the local animal rescue groups who need veterinary services.

Hours of operation:
M – F: 8:00 am to 5:00 pm
Some weekends some after hours

Pay range:
$13.00 $15.00 p/hr depending on experience

Benefits Offered for our fulltime team members
  • Paid time off
  • Health insurance; dental insurance; vision insurance
  • Retirement benefits or accounts
  • Bonus incentive
  • Flexible work schedules
  • Career and professional development
  • Employee Assistance Program
  • Employee Referral Program

Position Purpose
Reporting into the Practice Manager the Client Service Representative (CSR) provides an exceptional experience to our clients during every interaction. In addition to continually engaging the client the CSR performs practice administrative tasks such as record maintenance and appointment tracking. The ideal candidate has at least 12 years' experience working in veterinary medicine. Knowledge of avimark software system is a plus
The CSR manages practice reception (visitor and telephone) maintenance of veterinary medical records accounts maintenance cash processing data entry word processing and mail services. The CSR applies practical knowledge of practice processes and services the basic rules and regulations governing visitors and animal patient treatment and veterinary record requirements and terminology to ensure every patient is wellcared for and every client has an exceptional experience. We are a fun group who does lunch and learns once a month and we just moved into a new building

Competencies
  • Patience & Compassion: Remaining professional while still making Doctors teammates clients and patients feel as comfortable as possible regardless of the situation or challenges presented. Responding quickly and calmly to crisis while maintaining a high standard of patient care.
  • Collaboration & Teamwork: Carefully coordinating actions with Doctors and practice team members. Providing feedback appropriately and in a timely manner. Quickly incorporating feedback to ensure positive results. Sharing ideas and being open to other’s ideas.
  • Communicating: Conveying instructions to clients and teammates to ensure successful patient care.
  • Active Listening: Following the instructions of Doctors and sometimes patient owners. Picking up the needs of Doctors and teammates based on prior experiences and feedback.
  • Organization Skills: Clear tracking of lab specimens medications patient instructions workflow and other jobrelated items while managing multiple patients and clients.
  • Client Satisfaction: Ensuring all activities and interactions result in the highest level of client satisfaction.

Essential Responsibilities
  • Leads practice opening and closing procedures per Practice Manager instructions and practice procedures.
  • Ensures all public areas are clean and presentable for patients; cleans and straightens areas including the front desk reception area waiting area office public bathroom(s) and exam rooms.
  • Processes cash checks charge card payments and credit account payments.
  • Schedules appointments for the clinic adhering to practice and Doctor preferences and ensure appropriate workflow.
  • Assists in the updating of client/patient files as needed.
  • Prepares and sends client correspondence.
  • Sends reminder notices to clients for periodic notifications; conducts recalls to clients on a timely basis from a call back list.
  • Performs a backup of the computer system on a regular basis as directed.
  • Performs and oversees the performance of posting daily business.
  • Welcomes clients and patients to the practice with a warm and friendly demeanor and ensures an excellent experience during the practice visit.
  • Answers incoming telephone calls applying proper telephone etiquette.
  • Presents clients with medications instructions new client kits and any other take home items.
  • Handles emergency situations with great care patience and following established clinic policies and procedures.
  • Addresses client concerns in a calm appropriate manner ensuring every experience ends in satisfaction.

Requirements / Qualifications
  • Full or parttime
  • Ability to work on weekends
  • High school diploma or equivalent
  • Previous veterinary experience preferred
  • Client satisfaction references preferred
  • Practices OSHA safety techniques including proper PPE