Executive Assistant

2 weeks ago

Spring, United States Wood PLC Full time
JOB DESCRIPTION

As the selected Administrative Assistant, your primary responsibility will be to provide support to the appointed individual or team within a Wood Client office. In this role, you will collaborate closely with the team, undertaking advanced administrative duties. Your tasks will involve working independently and proactively on a variety of complex administrative responsibilities, requiring the consistent exercise of utmost discretion and independent judgment.

Location: Spring, TX

Contract Duration: This is a 12 month project with the potential to go longer

Other: Additional benefits of this role include a comprehensive benefits package (including PTO/vacation, medical, dental, vision, 401K with company match, and more), All offers of employment subject to passing of drug & alcohol screening

Authorization to work lawfully in the US without sponsorship from Wood is required

RESPONSIBILITIES

  • Provides administrative support to a department or individual.
  • Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail.
  • May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize.
  • Strong communication skills and organizational skills are required.
  • Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving.
  • This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data.
  • Nature of the job is generally creating rather than maintaining and developing rather than monitoring.
QUALIFICATIONS

  • 5+ years of experience in administrative support position
  • Advanced proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word
Preferred:

  • Experience handling confidential information with the utmost discretion
  • Experience organizing and prioritize numerous tasks, multitasking, and working under pressure within tight timelines, with limited direction
  • Advanced level of proficiency with verbal and written communications skills, including ability to proofread materials for contextual, grammatical, typographical, or spelling errors
  • Track record as a highly resourceful team player; polite and respectful of others, with the ability to also be very effective independently
  • Willingness to engage in additional training as appropriate
  • Internal and external networking, at all levels in the organization
  • Builds/maintains effective working relationships
  • Demonstrates professional manner and ability to influence in dealings with others
  • Strong process and system orientation; promotes group effectiveness
  • Planning, organizing and time management
  • Initiative and problem solving
  • Anticipates barriers and provides alternative solutions
  • Sound judgment and high sense of accountability
  • Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what's right
  • Delivers positive results through realistic planning to accomplish goals
  • Listens actively and invites new ideas for exchanged opinions, then influences and acts to drive positive performance and achieve results
  • Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals
ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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