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Executive Administrative Assistant

2 months ago

Fairfax, United States ThinkTek LLC Full time

Executive Administrative Assistant

Who We Are: ThinkTek LLC is a fast-growing Certified SBA 8(a) and Service-Disabled Veteran-Owned Small Business (SDVOSB) company. We specialize in providing management and technology consulting services to support the business and technology modernization efforts of the Federal Government. ThinkTek was formed with the specific purpose of providing its clients a tailored solution around Program & Project Management, Strategic Planning, and IT Operations.

Overview:

We are seeking an organized and proactive Executive Assistant to support two of our C-level executives. In this role, you will be a critical partner, handling a mix of administrative tasks, project coordination, and strategic planning. The ideal candidate will bring excellent communication skills, an ability to multitask in a fast-paced environment, and a knack for anticipating needs before they arise.

Requirements:

  • 5+ years of experience as an Executive Assistant supporting multiple high-level executives and business owners.
  • Exceptional organizational and multitasking skills with a keen eye for detail.
  • Strong communication skills, both written and verbal.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Ability to adapt to changing priorities and manage complex schedules.
  • High level of professionalism, integrity, and discretion.

Responsibilities:

  • Calendar Management: Efficiently manage and coordinate the business owner‘s schedule, including meetings, appointments, and travel across different businesses and locations.
  • Communication Management: Support Email Management by drafting/editing communication, managing correspondence, and handling phone calls.
  • Travel Arrangements: Arrange and oversee travel plans, including booking flights, accommodations, and transportation for both business and personal trips.
  • Document Preparation: Prepare and organize reports, presentations, and other business documents required for meetings and strategic decision-making.
  • Event Coordination: Plan and execute events, conferences, and meetings, ensuring all details are handled and logistics are seamless.
  • Personal Tasks: Assist with personal errands and tasks to help maintain a balanced and effective work-life integration.
  • Confidentiality: Handle sensitive information with a high degree of confidentiality and discretion.

ThinkTek offers telework and other flexible work arrangements to the greatest extent possible. ThinkTek LLC is proud to be an Equal Opportunity Employer (EOE), making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. ThinkTek offers medical, dental, and vision insurance to all full-time employees; PTO and a variety of other paid leave options are also available.