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Office admin

2 months ago

Mastic Beach, United States MyCareersFuture Full time

Roles & Responsibilities

Diploma qualified with around 5 to 15 years of office admin experience. Some exp gained with MNCs is preferred Experience working in office support functions supporting med size firms of around 50 staff will be beneficial but this is not a must. IT savvy . Experience doing intranet update, sharepoint, videocon facilities etc with WIFI is a plus but not a must

Our client is an established professional service firm (based in town) It is looking for a hands-on office admin assistant to work closely with the Head and Office Manager. The co allows for a WFH arrangement on some days in the week.

Responsibilities

Support the office employees re arranging business travel support (liaise with travel agents, do the required travel accommodation and booking) Ensure that office management runs smoothly (order pantry supplies, stationery) Provide general admin support (handle incoming calls and emails, check invoices for payments) Prepare and ensure readiness of meeting facility including IT connectivity and attends to arriving guest (e.g. greet visitors, offer refereshments) Perform data entry and other admin support functions to assist the Heads Maintain office equipment and inventory Liaise with external service providers. Update the cos intranet Set up the teleconference devices and other IT equipment Support the other general admin functions such as reception duties, safety management etc Work on conference-seminar and meeting arrangements Provide office orientation for new hires. Organise companys events

Experience and Qualifications

Diploma qualified ideally with around 5 to 15 years of office admin experience. Some exp gained with MNCs is preferred Experience working in office support functions supporting med size firms of around 50 staff will be beneficial but this is not a must. IT savvy . Experience doing intranet update, sharepoint, Videocon facilities with WIFI is a plus but not a must. Experience leveraging technology to automate processes will be looked upon favorably; Familiar with Microsoft tools- 365 suite; Inquisitive with a passion to learn and contribute towards improving the business in its filing and administration processes. Proactive, adaptable and keen to learn Has good people skills. Professional, adaptable, helpful and flexible with a good work attitude. Has a collaborative and team playing approach Has good communication skills

Selling pts:

-the co allows for a WFH arrangement per week

-office has around 50 staff (more med sized) and work load is gen manageable.

-the co has a collaborative and multinational work culture.

We regret to inform that only shortlisted candidates will be notified.

Posted by:

CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R1105649)

Date ad is posted - 10 September 2024