Business Manager I

General Overview

Under the general supervision of the Chief Financial Officer, the Budget Director, and Director of Department of Corrections (DOC) Business Office and Supply Chain Management, the Business Manager I, is responsible for performing everyday management of all payment cycle activities. Keep track of, process and reconcile payments and expenditures, including purchase orders, invoices statements, checks, refund requisitions etc., in compliance with financial policies and procedures. Performing accounting work connected with such functions for various Sheriff’s Office funds.

Under the general supervision of the chief financial officer, Budget director and Director of DOC Business Office and Supply Chain Management, the Business Manager I, is responsible for maintaining the financial records by accurately recording the day-to-day financial transactions.

Key Responsibilities and Duties

Ensure correct approval, sorting coding and matching of invoices/receipts.

Liaise and communicate with internal and external clients.

Regularly tabulate data.

Compile and present necessary reports.

Process and enter invoices into the accounting system ensuring that all relevant information is accurately recorded.

Review and process all inmate welfare expenditure and asset forfeiture requests.

Maintain all documents for inmate welfare and asset forfeiture approvals in a systematic manner.

Investigate and resolve any irregularities or enquiries in invoices.

Reconcile and verify source documents such as invoices, receipts, and computer printouts.

Process accounts and incoming payments in compliance with financial policies and procedures.

Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.

Verify discrepancies.

Facilitate payment of invoices due by sending bill reminders and contacting clients.

Post receipts in a timely manner.

Organize bills and invoices.

Update financial spreadsheets with daily transactions.

Assist with financial data entry and general bookkeeping.

Manage data, records, and reports by checking for errors and verifying accuracy of information.

Attend and take notes at all financial department meetings.

Assist with audits as necessary.

Adhere to current accounting/finance laws and regulations.

Monitor, control, and maintain financial activity of accounts. Ensures expenditures are posted to proper accounts.

Identifies, researches m and corrects questionable expenditures. 

Perform clerical functions incidental to accounting activities.

Assist the financial management team with budget planning and expense analysis.

Coordination daily financial tasks with the financial management team to optimize workflow.

Maintain an organized office environment.

Maintain complete filing system to support financial records.

Knowledge, Skills, and Abilities

Attention to detail the ability to accurately revie and enter data, ensuring that invoices and payments are processed correctly.

Strong organizational skill the capacity to effectively manage multiple tasks and meet deadlines in a fast-paced environment.

Analytical skills the ability to reconcile accounts, identify discrepancies and resolve issues in timely manner.

Excellent communication skills, the competence to effectively communicate with vendors suppliers and internal stakeholders, both verbally and in writing.

Problem- solving abilities, the aptitude to identify and resolve issues independently, or escalate them to the appropriate personnel for resolution.

Time management skills, the capability to prioritized tasks and manage time efficiently to meet deadlines.

Ethics and Integrity, the commitment to maintaining high ethical standards and handling sensitive financial information confidentially.

Significant experience with basic accounting procedures.

Solid practical experience in operating spreadsheets and accounting software.

Excellent data entry numerical solid understanding of basic bookkeeping principles.

Hands-on experience with spreadsheets.

Proficiency in Microsoft Office.

High accuracy skills and close attention to detail.

Ability to calculate and manage accounting figures.

Prepare correspondence using personal computer.

Ability to prioritize and multitask.

General knowledge of basic accounting principles, methods, and procedures.

Ability to follow and apply general and special instructions and procedures.

Initiative and resourcefulness in forwarding essential information to superiors for further action.

Good attention to detail, ability to proof, verify and edit complex data, transcribe, and cross reference data from a CRT screen and documents.

Ability to write and communicate in a complete and concise manner.

Skill and proficiency in the use of keyboard as applied to the operation of typewriters, word possessors and CRT terminals.

Ability to meet level of responsibility for planning laying out individual assignments.

Skill and/or ability to maintain and balance a cash drawer and accurately account for money or payments received.

Ability to follow-up in a thorough and timely manner, relative to unresolved business.

Good communication skills: ability to gather information from taxpayers and convey information.

Skill and accuracy in the control, organization and maintenance of files and records according to various methods.

Ability to coordinate several tasks and perform well under pressure, plan and conduct multiple assignments within specified time frame/deadlines.

Minimum Qualifications

A minimum of ten (10) year full-time paid practical work experience utilizing the skills, knowledge, and ability of an advanced bookkeeper, comparable to those characterized herein and applicable to area of assignment.Additional training and experience may be desirable.

Technical skills and experience with intermediate proficiency in Microsoft Office, MS Word, MS Excel, MS Access and Oracle.

Possess a high school diploma or General Education Development (G.E.D) certificatePossess excellent written and oral communication skills.

Preferred Qualifications

Possession of a bachelor’s degree in accounting or finance, from an accredited college or university.

Possession of experience working in a public sector

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.

** Article EE, Civilian Recruitment and Selection Process, of the Sheriff’s Employment Action Manual (SEAM), applies to this employment process and can be found at the following link:

Please note that there are no remote job opportunities, all positions are located onsite .

The Cook County Sheriff’s Office prohibits all unlawful discrimination in its hiring and promotional process.

All Cook County Sheriff’s Office employees must apply on the internal employment page to be considered; the application may be accessed via the SheriffNet site.

*Note: All Internal Applicants are subject to Cook County Promotional salary rules if selected.

I Certify that no Political Reasons or Factors were considered in any decision I made or action I took related to this Employment Action.Further, I do not know of or have any reason to believe that anyone else considered or took action based on Political Reasons or Factors with respect to this Employment Action.