Project Record Coordinator

Introduction

Are you an experienced Department of Transportation employee with a passion for project recordkeeping and coordination? If so, we have a fantastic opportunity for you to advance your career The Department of Transportation Bureau of Highway Operations invites its DOT agency employees to apply for the position of in the District 4 Planning office, in Thomaston. ENSURE THAT YOUR CDL CLASS, ISSUING STATE (IF APPLICABLE), LICENSE NUMBER, EXPIRATION DATE, AND ALL ENDORSEMENTS AND MEC EXPIRATION DATE ARE ADDED TO THE “LICENSES AND PROFESSIONAL CERTIFICATIONS” SECTION OF YOUR APPLICATION. WHAT WE CAN CONTINUE TO OFFER YOU: Visit our new page  A healthy to all employees Professional growth and development opportunities Work for a Forbes top company - ‘Forbes’: - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule CTDOT has been recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers and named the Women’s Transportation Seminar CT Employer of the Year for 2024 POSITION HIGHLIGHTS: Monday - Friday Full-time (40 hours/week) First shift (7:30 am - 4:00 pm) THE ROLE: The purpose of this position within the DOT Highway Operations is to maintain and coordinate all aspects of State/Federal project-related paperwork including timeliness, accuracy, and proper completion. The Project Record Coordinator (Transportation Maintainer 4) will also train field personnel, be the liaison to Central Maintenance Administration for project updates and ensure compliance to force account recordkeeping procedures. REQUIREMENTS: Candidates must indicate they hold a current and valid Commercial Driver's License (CDL) with tank endorsement in the "Licenses and Professional Certifications" section of the application, or they will not be considered. Applicants invited to interview will be required to produce a copy of their current valid Commercial Driver's License (CDL) Class A or B, reflecting the "tank endorsement," and valid Medical Examiner's Card (MEC) at time of interview, or they will be immediately disqualified.  Candidates will be required to bring a copy of their Master Application at the time of interview. Candidates must show how they meet the required knowledge and experience on their application to proceed further in the hiring process. Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal, whenever his or her services are needed; to include mandatory winter overtime from November 1 through April 30. Various storm events will require employees to stay at work for the duration of the storm, which at times could be up to a period of several days, to include holidays and weekends. Incumbents in this class will be required to have a 30-mile residency from the posted job location . WHO WE ARE: It is the DOT's mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. Learnmore about our mission, vision, and values

Selection Plan

Apply: In order to be considered for this job opening, you must be a current State of CT employee, of the agency listed above, for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the individual listed on this job posting.  Ensure that your application is complete and detailed before submitting it. In order to comply with , the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system. Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to .  FOR ASSISTANCE IN APPLYING: Pleaseorour Applicant Tips on How to Apply Important Information After You Apply: This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. Read through this helpful link to  Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at  Connect With Us:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Sharon McIntosh, at Follow the State of Connecticut on

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Transportation and the Connecticut Airport Authority this class is accountable for performing a variety of highly skilled tasks in the construction, maintenance and repair of state roadways, roadsides, bridges, airports and other departmental facilities; operates and maintains highly complex mechanical equipment; may serve as trainer.

EXAMPLES OF DUTIES

TRUCKS:

Low bed type trailer tractor; Hydraulic platform crane; Tractor trailer with tilt trailer or twenty (20) cubic yard dump trailer; Center Line Marking Machine (Truck); Ten (10) wheel, GVW of fifty eight thousand (58,000) pounds and eight hundred (800) gallon tank; Track-mounted skid steer with various attachments including but not limited to: Backhoe; Miller; Forestry; Glycol vacuum scrubber with eight (8) foot pickup header; Payloader with snow pusher; Airfield deicing truck with forty-five (45) foot spray boom; Double Wing Truck (Driver).

EQUIPMENT:

Motor graders; Loader/backhoe; Loader Mounted Snow Blower (Two thousand (2,000) ton per hour and over); Snow Broom; Liquid asphalt application/joint sealing machine.

DUTIES:

Backhoe operation; Post pounder operator; Vactor operator; Welding; Lead person in boundary stone setting; Lead person in test borings; Lead Vendor in Place (VIP) inspector; Trainer; Performing highly skilled tasks in one or more of the following areas or trades: Construction; Maintenance; Mechanical repair; Carpentry; Masonry; Welding; Plumbing; Painting; Highly skilled tree climbing work; Sign erecting requiring complex rigging; Center Line Marking Machine (Rear Switch Operator); District Equipment Coordinator/Radio Room operator (lead); District Projects Records Coordinator; Multi-Media First Aid Trainer; Highway Operations Center System Operator; Acting crew leader; May supervise a materials management stockroom; Wildlife hazard control; Radio monitoring and communication; Escort vendors, contractors, etc. in secure areas (state owned airports only); In addition to other duties, may be required to receive training in, stand by for and respond to fire and or crash emergency situations at state-owned airports;

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of the construction, maintenance and repair techniques of roadways, roadsides, bridges or airports; the processes and materials used in the construction and maintenance of highway and bridges or airports; Skills interpersonal skills; oral and written communication skills; Considerable ability to operate skillfully and make ordinary repairs to highly complex mechanical equipment as listed on the attached addendum;  Ability to utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of experience in the construction, landscaping, commercial driving, snow plowing, maintenance and repair of roadways, roadsides, bridges or airports, in work involving the operation and care of mechanical equipment or work in one of the recognized maintenance trades.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been in the operation of complex equipment or the performance of skilled tasks.

NOTE: For state employees this experience is interpreted at the level of a Transportation Maintainer 3.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

Graduation from a vocational or technical school with a diploma designating completion of the subject requirements in one of the maintenance trades may be substituted for two (2) years of the General Experience.

PREFERRED QUALIFICATIONS

Experience processing payroll with appropriate budget codings, and mileage (STARS) Experience preparing Purchase Orders, Purchase Requisitions, and Receiving Reports Experience using Microsoft Office suite (Outlook, Word, Excel, SharePoint, OneDrive, PowerPoint), Stars, CORE-CT computer programs Experience with public speaking and training in a classroom setting  Experience in project recordkeeping Experience and knowledge of Site Manager programs

SPECIAL REQUIREMENTS

Incumbents in this class may be required by the appointing authority to possess and retain appropriate current licenses, permits and/or certifications. Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal whenever their services are needed.

CHARACTER REQUIREMENTS

At state airports: In addition to the checking of references and of facts stated in the application, a thorough background investigation of each candidate may be made before persons are certified for appointment.

PHYSICAL REQUIREMENTS

Incumbents in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity, and must maintain such physical fitness as to be able to perform the duties. A physical examination may be required.

WORKING CONDITIONS

Incumbents in this class are exposed to extremes of weather conditions, to frequent lifting of heavy weights, to highly dangerous road and traffic conditions, including exposure to heights when working on bridges, to poison ivy, insect bites and allergy irritants during summer months, and to loud and potentially dangerous machinery. The appointing authority may require completion of an asbestos removal program consistent with EPA guidelines for operations and maintenance during employment in this class. Incumbents may be required to use protective equipment such as respirators and safety goggles.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Overview

Employee Benefits As a State of Connecticut employee you may be entitled to a host of benefits that are not only attractive, but also may be portable should your career bring you to other avenues of state service. From 13 paid holidays to accruing vacation time, being a State of Connecticut employee not only gives you the opportunity to make a difference in someone’s life, but the time to enjoy your own. Listed below are just some of the benefits the State of Connecticut offers depending on the position you hold: Health & Dental Insurance Accrued Vacation, Personal and Sick Leave (Subject to the appropriate bargaining union contract or state statute and regulations.) Retirement Plan Group Life Insurance Supplemental Benefits Voluntary Defined Contribution Plans Flexible Spending Accounts (Dependent Care Program, Medical Flexible Spending, and Qualified Transportation) Supplemental Benefits Programs (Auto and Home Insurance, plus Short and Long Term Disability) Life Insurance State of CT Tuition Reimbursement Program Holidays

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