Administrative Assistant

2 weeks ago

Scarborough, United States Hannaford Supermarkets Full time
Address: USA-ME-Scarborough-145 Pleasant Hill Rd
Store Code: General Administration (2760756)

Hannaford Supermarkets started out as a fresh produce vendor in Portland, Maine way back in 1883, and is still connected to those early roots as a local market. Hannaford actively seeks out farmers and producers to join our Local program which celebrates not only local foods, but the preservation of farmland, local traditions and local jobs. The connection we have to the source of our fresh foods is core to the way we do business, becoming the first major supermarket in the United States to document that all its seafood products were sustainably harvested.


Position Summary:

Performs varied and complex administrative and clerical duties for assigned Officer and departmental staff. Maintains department files, records, and reports. Handles confidential department information and issues in a secure, discrete manner and with appropriate sense of urgency.

Primary Duties and Responsibilities:

> This role supports a broad group including multiple Officers and at times Directors.

> Creates, updates, and manages a variety of department files and documentation.

> Provides accurate and timely administrative support for assigned department programs.

> Coordinates calendars and schedules/coordinates meetings and departmental events. Makes travel arrangements involving domestic and international plans and itineraries as necessary.

> Uses appropriate computer software applications (word processing, spreadsheet, database, and presentation applications) to prepare correspondence, reports, presentations, and documentation in support of vice president and department.

> Screens, prioritizes, and processes a variety of internal and external customer communications for vice president in an effective, prompt, and courteous manner, including telephone calls, e-mail messages, and letters. Meets and greets internal and external visitors.

> Assists Officer and department staff with budget administrative activities including maintaining budget files and preparing/distributing variance reports. Monitors department expenses and maintains associated records.

> Monitors and orders department supplies to ensure adequate inventories.

> Attends meetings and prepares detailed minutes or summaries of proceedings.

> Provides backup for department support staff as needed.

> Assists Officer and staff with ad hoc administrative projects.

> Responsible for the development, talent planning and performance management of self.

> Coordinate and schedule large meetings and conferences. Take lead in planning and executing the logistics of store manager leadership meetings and award ceremonies, Hannaford leadership meetings and others as assigned. Determine logistical requirements and coordinate arrangements for audio-visual, hotel accommodations, catering, rentals and contracts. Manage invitations, RSVPs, and attendee communications.

> Performs other duties as assigned.

Qualifications and Experience:

> Associates Degree or equivalent combination of education and related work experience.

> 5 or more years‘ experience working in an administrative/support role

> Basic knowledge of organization policies and practices

> Working level of knowledge for company, business and industry practices.

> Proficient in Microsoft Office applications.

> Flexible and able to handle pressure well.

> Knowledge of event organization process.

Preferred:

> Bachelor‘s Degree.

Skills and Abilities:

> Strong interpersonal, teamwork and communication skills

> Strong organizational skills with detail orientation

> Ability to handle highly confidential information

> Ability to prioritize, handle multiple tasks, and shifting timelines

> Support multiple customers simultaneously

> Ability to manage calendars of multiple heavily scheduled executives

> Ability to work with all levels of management

> Self-motivated

The pay range for this position is $23.56 - $35.34/hr


Hannaford provides equal opportunity in employment to all associates and applicants for employment without regard to race, religion, color, sex (including pregnancy, childbirth and related conditions), age, veteran status, national origin, sexual orientation, gender identity and gender expression, disability, or any other characteristic protected by law.



Job Requisition: 402080_external_USA-ME-Scarborough

  • Administrative Assistant

    7 days ago

    Scarborough, Maine, United States The Fountain Group Full time

    The ideal candidate for this Administrative Assistant - HR role at The Fountain Group will have a passion for delivering exceptional support services. We are looking for someone with a can-do attitude, flexibility, and a willingness to learn and grow.Main responsibilities will include:Carrying out administrative tasks with high attention to detail and...

  • Administrative Assistant II

    1 week ago

    Scarborough, United States Hannaford Supermarkets Full time

    Category/Area of Expertise: Office Services Job Requisition: 402080 external USA-ME-Scarborough Address: USA-ME-Scarborough-145 Pleasant Hill Rd Store Code: General Administration (2760756) Hannaford Supermarkets started out as a fresh produce vendor in Portland, Maine way back in 1883, and is still connected to those early roots as a local market....

  • Administrative Assistant II

    1 month ago

    Scarborough, United States Hannaford Supermarkets Full time

    Address: USA-ME-Scarborough-145 Pleasant Hill Rd Store Code: General Administration (2760756) Hannaford Supermarkets started out as a fresh produce vendor in Portland, Maine way back in 1883, and is still connected to those early roots as a local market. Hannaford actively seeks out farmers and producers to join our Local program which celebrates not only...

  • Administrative Assistant II

    2 weeks ago

    Scarborough, United States Hannaford Full time

    Hannaford Supermarkets started out as a fresh produce vendor in Portland, Maine way back in 1883, and is still connected to those early roots as a local market. Hannaford actively seeks out farmers and producers to join our Local program which celebrates not only local foods, but the preservation of farmland, local traditions and local jobs. The connection...

  • Administrative Specialist

    1 week ago

    Scarborough, United States MaineHealth Full time

    Description **Candidates must be able to travel to Bath and Sanford to provide PTO coverage. Reliable transportation is a must. Under the general direction of a Manager or Supervisor, the Administrative Specialist I performs a combination of administrative, project, and operational support work. The position is responsible for coordinating the daily...

  • Administrative Specialist I

    2 weeks ago

    Scarborough, United States Maine Medical Center Full time

    Description **Candidates must be able to travel to Bath and Sanford to provide PTO coverage. Reliable transportation is a must. Under the general direction of a Manager or Supervisor, the Administrative Specialist I performs a combination of administrative, project, and operational support work. The position is responsible for coordinating the daily...

  • Administrative Specialist I

    21 hours ago

    Scarborough, United States Maine Medical Center Full time

    Description **Candidates must be able to travel to Bath and Sanford to provide PTO coverage. Reliable transportation is a must. Under the general direction of a Manager or Supervisor, the Administrative Specialist I performs a combination of administrative, project, and operational support work. The position is responsible for coordinating the daily...

  • Administrative Support Specialist

    1 week ago

    Scarborough, Maine, United States Hannaford Supermarkets Full time

    Hannaford Supermarkets is a leader in the grocery retail industry, and we're looking for an experienced Administrative Assistant to support our team in Scarborough, ME. As an Administrative Support Specialist, you will play a key role in maintaining department files, records, and reports, while handling confidential information with discretion.This role...

  • Admin in Training

    2 months ago

    Scarborough, United States Genesis HealthCare Full time

    Genesis is one of the nation's leading providers of post-acute healthcare services from short-term to long-term care and a wide variety of living options and professional clinical services. We are changing how care is delivered by bringing together people like you passionate - highly skilled and motivated to make a difference.   Why Genesis? We improve...

  • Management Assistant

    1 week ago

    Scarborough, United States MaineHealth Full time

    Description Clerical/Administrative SupportReq #: 13042This position helps to manage the tracking and assignmentof education throughout the system. The ideal candidate must be organized, attentive to details and have excellent computer skills. Customer service experience is required to staff throughout the MaineHealth Behavioral Health system and act as a...

  • Data Management Assistant

    1 week ago

    Scarborough, United States MaineHealth Full time

    Description Clerical/Administrative Support Req #: 13042 This position helps to manage the tracking and assignmentof education throughout the system. The ideal candidate must be organized, attentive to details and have excellent computer skills. Customer service experience is required to staff throughout the MaineHealth Behavioral Health system and act as...

  • Medical Assistant

    1 month ago

    Scarborough, United States MaineHealth Full time

    DescriptionMaine Medical PartnersNursing/Clinical SupportReq #: 2352For a limited time MaineHealth is offering Sign On Bonuses for Medical Assistants:Eligible candidates are hired (offer accepted) into a Full or Part time MA position. Bonus amount prorated for Part time hires, per diem hires are ineligible. Current MaineHealth member employees are...

  • Medical Assistant

    1 month ago

    Scarborough, United States MaineHealth Full time

    DescriptionMaine Medical PartnersNursing/Clinical SupportReq #: 2352For a limited time MaineHealth is offering Sign On Bonuses for Medical Assistants:Eligible candidates are hired (offer accepted) into a Full or Part time MA position. Bonus amount prorated for Part time hires, per diem hires are ineligible. Current MaineHealth member employees are...

  • Medical Assistant

    1 week ago

    Scarborough, United States MaineHealth Full time

    DescriptionMake your application after reading the following skill and qualification requirements for this position.Maine Medical PartnersNursing/Clinical SupportReq #: 734SummarySummary:The Medical Assistant I role is assigned duties and responsibilities related to patient care and administrative support in a team-based environment while promoting a smooth...

  • Medical Assistant

    1 month ago

    Scarborough, United States MaineHealth Full time

    DescriptionMaine Medical PartnersNursing/Clinical SupportReq #: 734SummarySummary:The Medical Assistant I role is assigned duties and responsibilities related to patient care and administrative support in a team-based environment while promoting a smooth flow of patients through the office. The Medical Assistant I functions under the license of the...

  • Medical Assistant

    1 day ago

    Scarborough, United States MaineHealth Full time

    DescriptionMake your application after reading the following skill and qualification requirements for this position.Maine Medical PartnersNursing/Clinical SupportReq #: 734SummarySummary:The Medical Assistant I role is assigned duties and responsibilities related to patient care and administrative support in a team-based environment while promoting a smooth...

  • Medical Assistant

    5 months ago

    Scarborough, United States Facility MaineHealth Full time

    Summary The Medical Assistant (MA) is assigned duties and responsibilities related to patient care and administrative support in a team-based environment while promoting a smooth flow of patients through the office. The Medical Assistant I functions under the license of a provider when performing clinical and other patient care responsibilities. ...

  • Front Desk Coordinator

    1 week ago

    Scarborough, Maine, United States Supercuts Full time

    We are seeking a highly organized and communicative Front Desk Coordinator to join our Supercuts team.This role will be the face of the salon, greeting customers, processing transactions, and assisting with guest flow management.As a key member of our team, you will also be responsible for managing retail, cleaning, and administrative duties. Strong...

  • Medical Assistant

    1 week ago

    Scarborough, United States MaineHealth Full time

    DescriptionTake the next step in your career now, scroll down to read the full role description and make your application.Maine Medical PartnersNursing/Clinical SupportReq #: 10059We are currently hiring for a Medical Assistant (MA) or Clinical Team Assistant (CTA)at Women's Health - OncologyFor a limited time MaineHealth is offering sign on bonuses for...

  • Medical Assistant

    4 days ago

    Scarborough, United States Disability Solutions Full time

    DescriptionMaine Medical PartnersNursing/Clinical SupportReq #: 10059We are currently hiring for a Medical Assistant (MA) or Clinical Team Assistant (CTA)at Women's Health - OncologyFor a limited time MaineHealth is offering sign on bonuses for Medical Assistants and CTA’s:0-1 years of experience eligible for $4,000 (full time) - MA1+ years of experience...