Divisional Resource Team Director

The College and Graduate School of Arts & Sciences (A&S) seeks applicants for a Divisional Resource Team Director to lead a Divisional Resource Team (DRT) that will expand the administrative capacity of the departments in that division and support their success. The DRTs are part of the Dean’s vision for engaging, developing, and recognizing staff’s critical role in achieving Arts & Sciences’ mission and strategic priorities. Inaugural members of the DRTs will have an exciting opportunity to shape the future of A&S and contribute to developing a collegial, creative, and service-oriented culture. Three positions are available: one for each of A&S’s three divisions (Sciences, Social Sciences, or Humanities).

We seek an energetic leader passionate about building a cross-functional team that supports and extends the administrative and operational capacity of each of the academic units in the division. As the DRT leader, the Director will provide overall leadership and management of the shared-services team in the division, develop strong relationships with department leadership, and provide strategic and long-range planning support to the units. The DRT will also support the communication, coordination, and execution of processes between the Dean’s Office and the division, such as curriculum planning, annual reporting, and hiring proposals.

The Director will report to the Chief of Staff and will be a close partner to the Divisional Associate Dean, providing administrative and operational expertise and and project management support for special initiatives. In coordination with the other divisions and the Senior Associate Dean for Academic Affairs, the Director and Associate Dean will collaborate to advance A&S priorities, resolve challenges, and cultivate collaborative divisional culture.

This is a rare opportunity to shape the development of A&S and work with an extraordinary group of colleagues to help departments, programs, and associated staff to grow and flourish. Major areas of responsibility are detailed as follows:

Lead a team that provides additional administrative, financial, and support services to units.
Identify and implement high-impact core services to support departments’ financial and administrative operations.
Partner with department managers and DRT staff to identify service gaps and problem-solve.
Create, improve, and document processes, procedures, and workflows.
Create and maintain reliable communication channels to keep departments informed and connected.
Deploy DRT staff to meet department needs, including coverage and backfilling during leaves, vacancies, and absences.
Advocate for system, process, or policy modifications that support more efficient and effective operations in the division and the Dean’s Office.
Monitor and maintain established DRT metrics, goals, and overall department service levels

Develop administrative & financial staff in the departments and on the DRT.
Continue to build a professional community among department managers and staff across the division.
Develop strong working relationships with Department Managers, to include a cadence of one-on-one check-ins.
Identify and/or create training and professional development opportunities.
Provide supervisory support and accountability for department managers in close partnership with department chairs and program directors.
F oster a collaborative, service-oriented environment for staff on the DRT, including direct supervision of administrative staff and indirect supervision of cross-functional team members.

Oversee administrative operations for the Division in the Dean’s Office.
Partner with the Divisional Associate Dean to prioritize and manage the administrative, operational, and special projects of the Division.
Coordinate with colleagues in the Dean’s Office, such as Research Administration, Data Analytics, Budget & Finance, and Faculty Affairs, to identify, define and respond to administrative needs of the Division.
Collaborate and coordinate with Directors in other A&S divisions to provide responsive, consistent support across divisions and serve as back-up for each other to provide continuity during DRT vacancies and PTO.
Directly provide project management support to the Divisional Associate Dean as needed.

Other duties as assigned.

Minimum Requirements
Education: Bachelor's degree in business, accounting, or related discipline.
Experience: 8 or more years of related experience. Four additional years of relevant level experience may substitute for a degree.
Licensure: None

Preferred Skills & Qualifications
Demonstrated experience building and managing a high-performing team
Outstanding verbal and written communication and excellent organizational skills
Comfortable in a dynamic, fast-moving environment.
Demonstrated ability to manage staff to high standards and with compassion and attention to work-life balance
Problem-solving disposition, with willingness to pitch in where needed
Comfortable leading by influence as well as by direct authority
Ability to build trusting and collaborative relationships across differences in title, rank, expertise, and units.
Experience leading administrative operations or budget/finance for an academic department or unit
Expertise in one or more of the following: student administration, budget development, recruiting and hiring, academic program management
Comfortable in Workday, Adaptive, and other University systems
Experience with internal communication systems preferred (helping to structure, maintain, or oversee an intranet, SharePoint, or Teams site)
Demonstrated proficiency in Microsoft Office applications, including Microsoft OneDrive and Teams

This is an Exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. This position is located in Charlottesville, VA. A hybrid work schedule may be available, dependent upon the needs of the team and the incumbent's performance.

Application Instructions: Apply Now . Internal applicants must apply through their UVA Workday profile, search Find Jobs and then R0061347. Complete an application online and include the following documents:
A CV/resume
A cover letter

All documents can be loaded into the resume submission field, multiple documents can be submitted into this one field. Incomplete applications will not be considered.

Before a formal offer of employment is extended, the selected candidate will undergo a background check per university policy.

This position will remain open until filled.

For additional information about the position, please contact Kerry Grannis, Arts & Sciences Chief of Staff and Associate Dean, at For questions about the application process, please contact Melanie Sponaugle, Academic Recruiter, at .

For more information about UVA and the Charlottesville community please see and .

Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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