Divisional Resource Team Finance Manager

4 weeks ago

Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Job Summary

We are seeking a highly skilled Finance Manager to join our Divisional Resource Team in the College and Graduate School of Arts & Sciences. The successful candidate will be responsible for leading the finance and budget services for a team that works closely with Department Managers, Department Chairs, Program/Center Directors, and Department teams in the assigned division.

Key Responsibilities
  • Identify and implement high-impact opportunities for the DRTs to support departments' financial and administrative operations.
  • Improve turnaround times for approvals by serving as Finance Approver for all items within the assigned division, and by facilitating coverage of other approvals, such as account certification and expenses approval, especially P2P approval.
  • Provide departments with coverage and backup support, including assigning and/or directly providing temporary support to cover vacancies and PTO in department finance roles, overseeing back-up coverage of tasks such as entering payroll costing allocations, period activity pays, payroll accounting adjustments, temporary employee hires and wage payments for students.
  • Provide supportive oversight of financial planning, forecasting, and analysis within the assigned division, including developing, rolling-out, and continuously monitoring a process and/or checklist(s) to ensure that the departments are consistently distributing financial reports for their area's funding sources at the appropriate level, monitoring chart of account use (FDM) to ensure that departments are maintaining consistency and budget alignment in their use of the FDM, monitoring for and resolving deficits and suspense, disseminating information to departmental faculty and staff as needed, in coordination with other divisions to ensure consistent messaging, reviewing Smartsheet and Fund Balance Extension requests to ensure that necessary information and documentation is provided to enable a smooth workflow of approvals, supporting the use of University systems, Workday HCM, Finance, and Adaptive, rather than shadow systems, developing staff with financial responsibilities in the division by creating and delivering training, professional development opportunities, and one-on-one support, supervising finance staff on the DRT, which may include Finance Generalists or Fiscal Technicians.
  • Serve as an advisor and resource for the Divisional Associate Dean and for dean's office budget and finance colleagues in areas that include strategic budgetary projects, annual budget and quarterly forecast development, trend analysis, and more.
  • Represent the division at University and School meetings, advocating for system and policy improvement in service of effective and efficient operations in departments, and communicating critical information from departments up through the school and university and vice versa.
  • Collaborate and coordinate with Finance Managers in other divisions to provide responsive, consistent support across divisions and serve as back-up for each other to provide continuity during Divisional Resource Team vacancies and PTO.
Requirements
  • Bachelor's degree in relevant subject
  • At least seven years of experience in a financial discipline, likely with supervisory experience. 11 years of relevant/finance experience accepted in lieu of degree.
  • May hold CPA or other advanced financial certification.
Preferred Qualifications
  • Ability to synthesize financial information and provide sound advice to researchers, administrators, faculty, and department managers.
  • Excellent oral and written communication in daily interactions, and proven ability to clearly articulate specific information in area of subject matter expertise.
  • Experience in Arts & Sciences, preferably in finance or budget role, such as department manager.
  • Knowledge of reporting and cloud-based enterprise-wide budget systems within a higher education environment strongly preferred; deep familiarity with UVA financial systems, such as Workday HCM and Adaptive is a plus.
  • Orientation toward service and problem-solving, with strong commitment to creating healthy culture and connections between the departments and the Dean's Office.
  • Supportive manager comfortable with direct supervision and with managing by influence.
  • Ability to work collegially and effectively with colleagues in different roles at all positions on the org chart.
  • Comfortable leading the development of services, structures, and processes AND pitching in to help get the job done when needed.
  • Ability to work independently and as part of a team.
  • Microsoft Office (Word, Excel, PowerPoint, and Outlook), and at least Intermediate-level skills in Excel are required. Knowledge of RCM is a plus.
  • Ability to query, run reports, use databases systems, and/or automate spreadsheet systems.
  • Knowledge and experience in applying data analytics is a plus.
Work Environment

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Equal Employment Opportunity

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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