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Office Automation Assistant

4 months ago

Gallup, United States Indian Health Service Full time

Summary

This position is located in the Division of Nursing Services, Perioperative Services at the Gallup Indian Medical Center in Gallup, NM. The primary purpose is to provide general office clerical support, maintain rental equipment contracts and service contracts, input and track purchase requisitions for hospital equipment, supplies, and limited time keeping duties.

Duties


Performs a wide variety of administrative tasks associated with maintaining and supporting the work of the organization. The work will include purchasing supplies and equipment utilizing prescribed purchasing guidelines and procedures (., UFMS); establishing and maintaining filing and tracking systems; assist with product researching and obtaining quotes as requested. Keeps the appointment and meeting schedule for the supervisor of the organizational unit served. Serves as point-of-contact for scheduling meetings for conference rooms. Attends meetings, prepares meeting minutes, and follows up on action items with appropriate staff members. Maintains calendar and schedules appointments based on knowledge of priorities and commitments. maintain vendor information (phone numbers, address, ; to update price/quote information; requisition and purchase order; expected delivery date, etc. outside of the United Financial Management System (UFMS). Coordinator for rental or loaner equipment (calling for delivery and return, validating and forwarding receipts to Procurement for payment). Coordinator for service contracts (calling for services, validating services completed and sending the receipts to Procurement for payment). Collects data for clinical or administrative persons, prepares reports for higher authority or acting on behalf of supervisor, receives requests and other comments concerning procedural or administrative requirements. Provides clerical support for quality assurance and performance improvement as appropriate.