Administrative Coordinator, Shift Labs

6 months ago

Richmond, United States Commonwealth of Virginia Full time
Welcome to VCU, a world unlike any other.

We combine learning, research, creativity, service and discovery with a commitment to inclusive excellence. Ranked by U.S. News as one of the 30 “most innovative” public universities in the country, VCU is a premier, urban, public research university home to multiple nationally ranked programs.

Here, your success is supported and your career can thrive. VCU offers a generous leave package, career paths for advancement, competitive pay and mission-driven work. We advance a conscientious drive to support a climate where excellence and success for all people are valued and differences are celebrated.

The academic and experiential offerings of the VCU da Vinci Center for Innovation aim to create T-shaped individuals who are anchored in a discipline and have the capacity and openness to span across disciplines. As a result, students are better prepared to engage in our increasingly global world because they have developed the skills and tools necessary to engage in difficult dialog, to disagree, to reframe failure, and make change. The da Vinci Center is committed to increasing diversity and inclusivity in entrepreneurial and technical ecosystems; recognizing that our students represent the next generation of innovators and creators.

The students, faculty, and staff that make up the da Vinci Center community aim to create a culture of curiosity in everything they do. We believe that learning happens at the intersection of curiosity and collaboration.

In support of this mission the VCU da Vinci Center has launched the Shift Retail Lab, a first of its kind multifunctional retail space where past and present VCU students can showcase their work to gain insights and test their products, services, and ideas with real world customers. Shift Retail Lab, has been awarded honorable mention in the Urban Design category as part of the 2022 World Changing Ideas Awards for Fast Company.

This isn't business as usual. It's innovation at work. We are unlike any business school you've ever seen.

Join us. You can be unstoppable here.

Position Summary:

The da Vinci Center is seeking a dedicated team player to join the Shift Labs as our Administrative Coordinator, spearheading administrative coordination across our dynamic operations, programs, and events. The Administrative Coordinator is at the heart of our collaborative environment, managing multiple projects simultaneously and ensuring seamless day-to-day functions. This role offers an exciting opportunity for someone who thrives in a team-oriented setting and enjoys the buzz of event management and program facilitation.

Typical Responsibilities:
Act as the primary point of contact for Shift Retail Lab and the VCU da Vinci Center, providing exceptional customer service and ensuring efficient operations.
Manage reception duties and maintain office and breakroom supplies inventory.
Coordinate room scheduling and usage for Shift Retail Lab spaces, including classrooms, co-working areas, and maker spaces, for both internal and external events.
Oversee all aspects of event organization and management, including pre-planning logistics, set-up, coordination with stakeholders, and post-event follow-up.
Assist with general office tasks, technical support, and set-up for various lab spaces.
Coordinate office staff activities such as process improvement, administrative and organizational tasks, arranging travel, etc. to optimize efficiency and productivity.
Oversee stock of Shift Lab & classroom resources and put in digital orders + in person store runs for both spaces’ supply needs.
Supervise and manage student workers as needed
Execute special projects as assigned by the Director of Innovation and Design.

Minimum Qualifications:
Excellent communication and customer service skills.
Ability to work collaboratively in a team environment, with flexibility to assist outside regular hours as needed.
Proficiency in basic computer software, including Google Drive.
Strong attention to detail and organizational abilities.
Exceptional interpersonal skills, time management, and reliability are essential.
Ability to move furniture (up to 25lbs) for conference room set-up.
Experience working in and fostering a diverse and inclusive work environment or the commitment to do so as an employee at VCU.

Preferred Qualifications:
2+ years of administrative support experience.
Prior experience in a higher education setting.
Familiarity with P-Cards, eVA, RealSource, Banner, and/or RealTime systems.
Experience managing student workers.

Additional Information:

Priority will be given to candidates who submit their applications by June 17th.

All full-time university staff are eligible for VCU’s robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, retirement planning and savings options, tax-deferred annuity and cash match programs, generous tuition benefit, employee discounts, well-being resources, abundant opportunities for career development and advancement and more. Learn more about VCU’s benefits here .

Typical Schedule: Monday - Friday, 40 hours per week, and may require periodic weekend and evening hours. This position is in-person at the da Vinci Center in Richmond, VA.This position is eligible for a limited hybrid and flexible work schedule once training is complete and must be coordinated and approved by the supervisor of this role. Hybrid and flexible arrangements may not be possible during campus events or high student service periods.

The da Vinci Center is committed to the growth and professional development of its team members and will provide opportunities to foster a culture of learning and career development.

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.

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