Administrative Coordinator-Marshall Center
4 weeks ago
Richmond Behavioral Health is seeking a qualified Administrative Coordinator to perform intermediate skilled administrative support work providing a high level of administrative support to a division, planning, monitoring and coordinating various programs, activities and staff, maintaining records and files, preparing reports, maintaining accurate and timely data entry of client information into the electronic system, and related work as apparent or assigned. Work is performed under the limited supervision of the assigned supervisor.
Essential Functions
Answers telephone; provides administrative support to an assigned division within the Authority.
Ensures accuracy and validity of information to comply with statutory obligations.
Maintains information management system.
Collects and compiles statistical data to prepare monthly reports.
Updates clients' files, database records and various tracking documents as needed.
Prepares time sheets for assigned personnel; collects leave documentation; forwards electronic time sheets to appropriate personnel.
Maintains an inventory of office supplies; orders supplies as needed.
Prepares and submits reports for management as required ensuring compliance of all State and Federal regulations.
Creates and compiles expenditure spreadsheets from invoices; verifies accuracy of invoices; reviews and submits reimbursement and refund requests.
Prepares monthly meeting minutes of staff meetings and other meetings as required.
Ensures appropriate forms are used by staff; maintains all manuals held by staff and supervisory levels; prepares and updates forms; maintains original packets for intake, assessment and annual reviews.
Prepares and verifies biweekly payroll forms for Manager's submission to Finance.
Creates marketing items for client referral as needed including greeting cards, presentation board for events, etc.
Maintains staff contact list including staff listings, email address book and website.
Collects employees and consumers suggestions; generates monthly reports for Directors.
Provides training for other administrative staff on various software packages; troubleshoots hardware, software and office equipment issues within assigned division.
Organizes, reconciles and distributes multiple daily schedules; schedules and reschedules appointments for clients as required.
Files and scans various documents.
Performs special projects as assigned.
Position Requirements
Education and Experience
Associate's degree with coursework in business administration, or related field and considerable experience in program and administrative support, customer service, office assistance, bookkeeping, business management, or equivalent combination of education and experience.
Special Requirements
Valid driver's license in the Commonwealth of Virginia.
Superb written and verbal communication skills
Strong time-management skills and multitasking ability
Proficient in Microsoft Office, with aptitude to learn new software and systems
Full-Time/Part-Time
Full-Time
Open Date
10/29/2024
Close Date
About the Organization
Join the Fearless
Richmond Behavioral Health Authority (RBHA) is licensed by the Virginia Department of Behavioral Health and Developmental Services and is the statutorily established public entity responsible for providing mental health, intellectual disabilities, substance abuse and prevention services to the citizens of the City of Richmond.
Our Mission:
RBHA promotes health, wellness, and recovery for the people and communities we serve.
Our Vision:
An inclusive, healthy community where individuals are inspired to reach their highest potential.
Our Values:
Equity / Innovation / Quality / Inclusion / Accessibility / Transparency / Compassion / Integrity
Creating Healthy Communities - One Person, One Family, One Community at a time.
RBHA is committed to providing behavioral health services to all Richmond residents regardless of race, color, gender, age, religion, disability, or national origin.
Services are provided directly by RBHA staff and through contracts with private providers in the community. Funding is received through fees from consumers, the Commonwealth of Virginia, the City of Richmond, and local and state grants.
Starting Salary Range
$22.20/ hr
EOE Statement
Richmond Behavioral Health Authority provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This position is currently accepting applications.
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