Division Budget Officer

5 months ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
The Division Budget Officer will coordinate and manage the budget and financial processes and systems for the Office of the Chief State Epidemiologist (OCSE) Division. This position will also serve as a liaison between the Division Office and other program areas regarding financial matters. This position is eligible for partial telework. The selected candidate will be able to work remotely and in-person at DSHS Headquarters in Austin, Texas.

Primary Responsibilities:
- Managing and monitoring the Division budget including administering financial processes and systems, analyzing and evaluating financial data; preparing reports; and recommending action to resolve financial and regulatory problems.
- Ensuring financial data, management practices, and internal controls comply with federal and state laws and/or regulations as well as agency policies.
- Assessing financial, budget, operations, and performance measure impacts and ensuring financial data is incorporated and reported on the budget and spend plan.

The Budget Officer should have knowledge of and experience with state agency budgets, Legislative Appropriation Review Development, Strategic Operating Plans as well as excellent interpersonal skills. This position will be working closely with a variety of internal and external stakeholders and requires the selected candidate to be comfortable coordinating and communicating with division staff, managerial staff, and staff from budget areas within and outside of the division. This position may also facilitate meetings and workgroups which requires the ability to plan and achieve the desired outcome related to finance and budget initiatives.

Please review the Initial Screening Criteria section below to learn more about how to qualify for this position. Essential Job Functions:
(30%) Financial Analysis and Reporting.
Manages financial reporting for the Division; develops methodologies to assist management in making critical financial decisions; prepares budget, forecast, and expenditure reports to make recommendations on resource allocation to ensure funding is utilized efficiently; and prepares budget and forecast reports.

(25%) Compliance.
Monitors performance measures, manages project deliverables, and analyzes financial and operational impact related to budget appropriations and federal grant management. This position may assist with grant financial functions and review accounting records, statements, reports, and internal controls for compliance.

(20%) Strategy and Appropriation Financial Analysis.
Performs analysis, monitoring, reporting, and regulatory work related to budget appropriations and federal grant management. Works with the Division to monitor revenue and expenditure patterns, respond to inquiries, conduct legislative bill analysis and cost estimates, and prepare fiscal impacts. Supports preparation of legislative appropriation requests (LAR) and submittals and measures impact of legislation.

(20%) Financial Point of Contact.
Serves as the primary contact for Division staff to prepare assignments, review and approve major expenditure requests and requisitions and provides guidance on financial and budgetary matters. Participates in workgroups and may train staff.

(5%) Other Duties as Assigned.
All DSHS staff will actively participate and/or serve in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities:
• Knowledge of budget management and accounting policies, practices, and operations.
• Knowledge of state and federal budgetary and grants processes and management.

• Skill in financial planning, data analysis, and utilizing MS Excel to create routine financial reports.
• Skill in writing analyses, documentation, proposals, plans, policies, procedures, standards, and reports.
• Skill in developing and monitoring budgets, goals and objectives, and program/project progress.

• Ability to develop and evaluate financial and budgetary policies and procedures.
• Ability to prepare concise reports and correspondence in a way that is easy to understand by all audiences.

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