Program Support Assistant

3 weeks ago

Durham, United States Veterans Health Administration Full time

Summary

The position is located in the Department of Veterans Affairs, Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6), Durham VA Health Care System (DVAHCS) within the Pathology and Laboratory Medicine Service (P&LMS). This position serves as the Program Support Assistant for Pathology and Laboratory Medicine Service. The incumbent will assist management by providing a wide variety of administrative, clerical, and evaluative support for the service.

Duties

Work Schedule: Monday-Friday, 7:30am-4:00pm
Telework: Ad hoc at the Supervisor's discretion.
Virtual: This is not a virtual position.
Position Description/PD#: Program Support Assistant - Path & Lab / PD067050
Financial Disclosure Report: Not required.

Duties include, but not limited to the following: Assist management in developing and/or adapting office procedures and protocols to support the needs of the Service. Provide administrative and clerical support for the Service. Responsible for performing timekeeper functions, ., processing timecards, monitoring leave usage, and assisting with travel arrangements for Pathology and Laboratory Medicine Service (P&LMS). Serves as P&LMS Records Liaison. Obtains editorial approval from the Chief. P&LMS and/or Laboratory Manager for contents of each issue. Utilizes knowledge of software programs, (., Microsoft Office, Power BI, to prepare data and reports related to administrative, clinical, and technical aspects of initiatives. Prepare typed memoranda, letters, and correspondence in final form ensuring proper structure, grammatical accuracy, presentation format and factual correctness bases upon the incumbent's knowledge of pathology and clinical laboratory operations. Prepare newsletter and technical bulletins with information regarding laboratory procedure and instrument changes, updates in processes, training opportunities, weekly conferences, seminars, etc. Assist management by compiling, organizing, and evaluating various clinical and program related reports. Serve as a fund control point clerk by generating 2237s, assist management by certifying invoices, and assisting the Administrative Officer with tracking budgetary funds and other financial transactions. Assist the Administrative Officer by collecting data for the operating budget and reviews submissions of P&LMS staff for proper format and compliance with agency budget requirements. Assist management with the departmental safety program by organizing and conducting safety orientation for new staff and ensuring safety records are maintained according to P&LMS policy. Assist the Safety Officer with safe work environment inspections and documentation of compliance with safety standards and patient safety/satisfaction goals, programs, policies and reporting mechanisms. Performs other duties related to overall work of the position as assigned.

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