Management Support Specialist

4 weeks ago

Fort Collins, United States U.S. Department of the Interior Full time

Clarification from the agency

Clarification for Special authorities: this announcement is also open to those under special authorities such as Former Public Land Corps (PLC) members, andOPM Interchange Agreement and Other Miscellaneous Authorities.

Duties

The major duties of the Management Support Specialist position include, but are not limited to, the following:

Serve as the primary administrative point of contact for the Water Resources Division. Serves as a liaison between the division and the Servicing Human Resources Office. Maintain and monitor integrated reporting systems (e.g., travel system, payroll system, budgeting systems, data management and filing systems) for assigned programs and communicates information to Division managers and staff for action or resolution. Provides needed fiscal support to division/office managers, program managers and staff for a range of fiscal matters like: tracking expenditures, status of invoices, moving travel charges, and providing alerts on the status of and expiration dates on task orders. Serves as the division's records manager and contracting officer's representative and agreements technical representative. Duties will be developmental in nature when filled below the full performance level.

Requirements

Conditions of Employment

U.S. Citizenship required. Appointment subject to background investigation and favorable adjudication. Meet Selective Service Registration Act requirement for males. Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program. You will be required to operate a government (or private) motor vehicle as part of your official duties; a valid driver's license is required. You will be required to submit a Motor Vehicle Operator's License and Driving Record. You must also submit (within a State sealed envelope or submitted directly by the State authorities), and at your own expense, all certified driving records from all States that disclose all valid driver's licenses, whether current or past, possessed by you. If you are a new employee or supervisor in the Federal government, you will be required to complete a one-year probationary period. You may be required to travel overnight away from home up to 5 nights per month. You must obtain a government charge card for travel purposes. You may be required to complete training and obtain/maintain a government charge card with travel and/or purchase authority.

Qualifications

All qualifications must be met by the closing date of this announcement-09/25/2024-unless otherwise stated in this vacancy announcement.

Credit will be given for all appropriate qualifying experience. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 for each federal position listed as part of your application to be used to validate your work schedule and determine the amount of qualifying experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience . For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience.

For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected.

To qualify for the Management Support Specialist position at the GS-07 grade level, you must meet the following minimum qualifications by the closing date of this announcement:

EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-05 grade level in the Federal service (obtained in either the public or private sectors). This experience must include all of : (1) Providing administrative support for an organization (e.g., travel, timekeeping, data tracking/reporting, etc.); (2) Acquiring micro-purchase level goods and services for an organization; and (3) Maintaining an organization's purchase card records, reconciling billings, and submitting approved invoices for payment. You must include hours per week worked.

-OR-

EDUCATION: Successful completion of at least 1 full year of graduate level education OR superior academic achievement. You must include transcripts.

-OR-

Successful completion of a combination of education and experience as described above. You must include your resume with hours worked per week annotated, as well as transcripts.

To qualify for the Management Support Specialist position at the GS-09 grade level, you must meet the following minimum qualifications by the closing date of this announcement:

EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-07 grade level in the Federal service (obtained in either the public or private sectors). This experience must include all of : (1) Serving as the primary administrative point of contact for an organization, providing direct support to managers and staff to enhance the overall operation and effectiveness of an organization from an administrative perspective; (2) Maintaining and monitoring integrated reporting systems for assigned programs, and communicating relevant information to managers and staff for action or resolution; (3) Providing human resources information and assistance to managers and staff. You must include hours per week worked.

-OR-

EDUCATION: Successful completion of a master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., if related

-OR-

Successful completion of a combination of education and experience as described above. You must include your resume with hours worked per week annotated, as well as transcripts.

You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies". Experience listed as full-time will be credited at 40 hours per week.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

To qualify based on education, you must submit a legible copy of transcripts from an with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

If you are using to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

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