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Conference Center Coordinator
4 months ago
Children’s Board of Hillsborough County
Conference Center Coordinator
Bi-lingual
(Must have morning, evening, and Saturday availability)
20.00 - 22.28 per hour
Performs duties coordinating support services for events and functions to facilitate smooth and orderly activities.
MAJOR DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude those tasks and duties from the position if the work is similar, related, or a logical assignment to the position.
• Responds to all CBHC Conference Center venue reservation requests, manages confirmed reservations, and ensures that all reservations comply with procedures.
• Coordinates reservations and assigns appropriate meeting space to internal and external customers.
• Provides daily set-up and break down of several conference meeting rooms to include moving tables and chairs multiple times per day.
• Inspects final setup to ensure facility is event ready, assists with essential central services such as cleaning, waste disposal, and recycling.
• Answers telephones, provides information about CBHC, routes callers to appropriate resources.
• Greets guests; responds to questions and provides appropriate direction.
• Assists with Central Tampa Family Resource Center guests and functions.
• Accepts and distributes mail, packages and agency proposals.
• Creates daily conference room schedule signs and sign-in sheets for facilitators and guests.
• Supports and maintains building and conference center data collection efforts.
• Monitors security systems.
• Assists with disaster drills and actions as directed.
• Provides support services and oversight in the absence of Conference Center Manager.
• Supports facilities related requests.
KNOWLEDGE, SKILLS, & ABILITIES
• Bilingual in English and Spanish.
• Working knowledge of meeting preparation.
• Working knowledge of safety requirements for events or functions.
• Working knowledge of computer and reservation software.
• Working knowledge of audio/ visual components.
• Superior customer service skills.
• Ability to work non-standard evening, weekend and day shifts.
• Ability to communicate effectively both orally and in writing.
• Ability to lift 50 pounds.
• Ability to prioritize work.
• Ability to work effectively with others.
MINIMUM QUALIFICATIONS
Graduation from high school or possession of a GED Certificate and two (2) years of experience in hospitality services including handling room reservations and setting up both small meetings and large events. Excellent written and verbal communications and the ability to set up the physical organization of tables, chairs and AV equipment to support scheduled conference center events. Must possess valid driver’s license.
