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Admin Assistant

2 months ago

Mastic Beach, United States MyCareersFuture Full time

Roles & Responsibilities

Contract Period: 1 January 2025 to 31 December 2025 with an option to extend the Contract for a further period of 1 year

Working on either shift 1 or shift 2, subject to schools
requirements:
*Mondays to Thursdays: 7:00am to 4.30pm, inclusive of 1hr lunch break
*Fridays: 7.00am to 4.00pm, inclusive of 1hr lunch break
OR
*Mondays to Thursdays: 9:00am to 6.30pm, inclusive of 1hr lunch break
*Fridays: 9.00am to 6.00pm, inclusive of 1hr lunch break

*Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

(a) Manage the Reception at the Admin Office;
(b) Handle calls and enquiries;
(c) Provide frontline service to all stakeholders such as parents, students, staff, instructors and contractors etc.;
(d) Keep a record of incoming mails.
(e) Data entry and filing of records & documents;
(f) Maintain lost & found items and records;
(g) Distribution of graduating certificates and other materials and items;
(h) Manage students who report late to school and who need to leave school early;
(i) Attend to unwell or injured students and staff requiring medical attention in the sick bay;
(j) Maintain accurate record of students attended in the sick bay;
(k) Provide administrative and logistical support for school operations, functions and events;
(l) Perform other administrative duties as required by the school.

Qualification, Skill & Experience:

(a) At least 2 years of administration experience, including
(b) At least 1 year experience in school context, preferably MOE secondary schools.
(c) Minimum GCE O or N Level Certificate or equivalent
(d) Proficient in Microsoft Office (MS Word & Excel etc.).
(e) Able to multi-task and work in a fast-paced envrironment.
(f) Customer Service oriented with good interpersonal and communication
(g) Willing to learn, meticulous and good team player
(h) Able to communicate well in English (written and spoken) and preferably one other mother tongue language