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Fiscal/Administrative Officer(Hybrid)

2 months ago

Hartford, United States State of Connecticut Full time

Introduction

Unique Opportunity
We are currently seeking a highly skilled and motivated individual to join our team as a . In this role, you will have the unique opportunity to contribute to the flawless financial operations of the (DDS) within the Fiscal Division. Based out of our Central Office in Hartford, CT, you will play a vital role in ensuring the smooth functioning of our financial systems and processes.

Responsibilities Determine and implement financial policies and procedures to ensure compliance with state and federal regulations. Your expertise in financial regulations will be crucial in maintaining our commitment to excellence. Oversee the preparation of financial statements and reconciliations. Your keen eye for detail will ensure the accuracy and integrity of our financial reporting. Manage payables, vendor, and contract payments. Your exceptional organizational skills will enable you to effectively handle financial transactions and maintain strong vendor relationships. Apply basic accounting and auditing principles and practices. Your expertise in accounting will contribute to the flawless execution of our financial processes.
Job Details Full-time 40 hours/week  1st shift position, with schedule of 8:00 a.m. - 4:30 p.m., Monday through Friday. However, must be flexible in order to meet the needs of the agency. Visit our new page The opportunity to work for a Forbes top company: 'Forbes' - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule. Professional growth and development opportunities. Work-life balance initiatives to promote a healthy and fulfilling work environment.

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. 

Please visit our '' page or view our .

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.  In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.  Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.  Should you have questions pertaining to this recruitment, please contact Liz Pinette at . This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to . For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Read through this helpful link to .

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

EXAMPLES OF DUTIES

Performs a variety of professional fiscal and administrative functions; Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; Prepares budget reports; Prepares various financial statements and statistical or narrative fiscal/administrative reports; Assists in planning and implementation of financial aspects of EDP systems; Utilizes EDP systems for financial records, reports and analyses; Prepares or reviews grant budgets and other fiscal portions of grant applications; Provides technical assistance to grantees regarding accounting procedures; Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; Performs technical purchasing tasks such as soliciting bids and recommending contract awards; Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; May supervise support services such as stores, inventory, mailroom, security or maintenance; Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; grants and contracts preparation and administration; purchasing principles and procedures; payroll practices and procedures; Skills interpersonal skills; oral and written communication skills; Ability to prepare and analyze financial documents and reports; interpret and apply statutes, regulations and administrative policies; utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years ofexperience in a combination of fiscal/administrative functions (e.g.,accounting, accounts examining, budget management, grant administration,payroll, purchasing) at least one of which must be an accounting or budgetingfunction.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree. A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience. Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience. *Descriptions of these fiscal/administrativefunctions are attached

PREFERRED QUALIFICATIONS

Experience in Financial Accounting Systems such as Core-CT and other EDP systems. Electronic Data Processing. Experience with preparing financial statements and reconciliations. Experience with payables, vendor and contract payments. Experience applying basic accounting and auditing principles and practices. Experience with mileage reporting. Experience with agency phone administration and maintenance. Experience with attention to detail & time management skills. Experience effectively communicating to diverse populations. Experience with training and assisting staff. Experience working with Microsoft Office, Excel, Word, and Access.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196of the Connecticut General Statutes, a job class is a position or group ofpositions that share general characteristics and are categorized under a singletitle for administrative purposes. Assuch, a job class is not meant to be all-inclusive of every task and/orresponsibility.

Overview

Employee Benefits As a State of Connecticut employee you may be entitled to a host of benefits that are not only attractive, but also may be portable should your career bring you to other avenues of state service. From 13 paid holidays to accruing vacation time, being a State of Connecticut employee not only gives you the opportunity to make a difference in someone’s life, but the time to enjoy your own. Listed below are just some of the benefits the State of Connecticut offers depending on the position you hold: Health & Dental Insurance Accrued Vacation, Personal and Sick Leave (Subject to the appropriate bargaining union contract or state statute and regulations.) Retirement Plan Group Life Insurance Supplemental Benefits Voluntary Defined Contribution Plans Flexible Spending Accounts (Dependent Care Program, Medical Flexible Spending, and Qualified Transportation) Supplemental Benefits Programs (Auto and Home Insurance, plus Short and Long Term Disability) Life Insurance State of CT Tuition Reimbursement Program Holidays