Sales & Events Administrative Assistant

2 weeks ago

Vergennes, United States Basin Harbor Club Full time

The Sales & Events Administrative Assistant is responsible for communication among the Sales Team, Executive Chef, Director of Restaurants and Events, and culinary operations including Banquets. Position requires candidate to maintain a high level of administrative efficiency and organization. Must interact positively and professionally with a number of managers and departments.

Diversity helps us build a team that represents a variety of backgrounds, skills, and perspectives. We are an Equal Opportunity Employer.

Responsibilities and Duties:

Attend weekly BEO meetings Organize the sales office including communicating a schedule of deliverables from sales team to the resort, inter-resort distribution of information, reader board and other group schedule distribution, coordinating office meetings and activities. Produce menus for groups, weddings, and family reunions Produce meeting room signage daily according to daily event schedules Manage the following for the sales office: Produce BEO due report every MondayEnsure guarantees are inputted on time dailyAuditing banquet checks & helping to ensure they are delivered to Accounting in a timely mannerDistribution of BEOs Ensure accuracy of chef’s kitchen board, confirming it has the correct BEOs on the board, with all guarantees and change logs reflected Edit Menus as assigned Coordinate conference room availability and schedules for in-house meetings and events Ordering amenities for group clients Entering group dining reservations into Open Table Aid in checking in house events when needed Performing other duties as assigned

Essential Qualifications and Competencies:

Attention to detail is of the utmost importance Must be highly motivated with a positive attitude and good work ethic Will have some knowledge of the food industry Must have at least 2 years administrative support experience Minimum of high school diploma Must be able to adapt to changes in a fast paced, dynamic, and sometimes intense work environment Must be willing and able to pass a background check

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