Executive Assistant

Found in: Talent US 2 C2 - 1 week ago

Sacramento, United States Appcast Full time
Job Summary
At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – over 50,000 strong – driven by a common purpose to deliver a better world.

Enterprise Capabilities is a service-led organization within AECOM, enabling access to a global talent pool. With offices in India, China, Spain, Poland, Romania, South Africa and the Philippines, our teams of technical professionals provide around the clock project support assisting AECOM teams around the world to deliver faster, smarter and better. Enterprise Capabilities supports AECOM’s ability to work as one global team by standardizing design processes, deploying collaboration technologies, and utilizing a connected network of technical expertise. By joining Enterprise Capabilities, you will have the unique opportunity to work on AECOM’s monumental projects located around the world, contributing to our purpose of delivering a better world.

AECOM is seeking an Executive Assistant to be based in Sacramento, CA.
​​​Job Description:
The Executive Assistant will provide high level administrative support to the leadership team for a large Transportation program. This position requires resourcefulness, administrative skills, ability to prioritize and multi-task, change management and adaptability, excellent communication skills, collaboration, team building, and the highest degree of confidentiality.

Responsibilities:
  • Lead complex and diverse administrative assignments seeing them through from conception to completion. Supervise administrative support staff as project continues to grow in size and scope
  • Coordinates webcasts, conferences and/or events including meeting room reservations and logistics, A/V, meals, preparing meeting materials and can include attending the meetings and taking notes. Collaborating with other departments on special engagement projects. This could also entail some travel to meeting locations
  • Meets regularly with Executive to review status of projects; plan key events, meetings and upcoming travel; and prioritize open action items
  • Creates and maintains presentations, correspondence, reports, spreadsheets, and other necessary documents in response to and in anticipation of executive's needs. Maintains well-organized digital and hard copy files and records for efficient retrieval of data or information when needed
  • Interacts and communicates with all levels within the company; develops effective networks with peers, as well as external professional groups
  • Anticipate business needs of leadership team, be proactive, troubleshoot problems and take initiative
  • Manages and maintains Executive’s professional calendar in Microsoft Outlook, including assisting the Executive with scheduling, within limits and at his/her discretion; applies understanding of executive's priorities in scheduling meetings
  • Coordinates and processes all travel arrangements, itineraries, and agendas; compiling documents for travel-related meetings; and company credit card reconciliations and/or approvals in a timely manner
  • Prepares, reviews, submits, and tracks Executive’s expense reports for reimbursements
  • Enters, tracks, and processes departmental-level expenses and invoices for payment as needed
  • Identifies opportunities for process improvement and recommends special projects and initiatives related to general business administration
  • Perform other related projects and duties as assigned
Minimum Requirements
  • HS + 10 years of relevant experience or demonstrated equivalency of experience and/or education
Preferred Qualifications
  • Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint
  • Experience composing and preparing correspondence and reports
  • Demonstrated excellent verbal and written communication skills, and experience
  • Experience managing multiple and changing demands, details, and deadlines
What we offer
We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

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