Project Assistant

3 weeks ago

Sacramento, United States Bering Straits Native Corporation (BSNC) Full time

Overview:
**SUMMARY**

Paragon Professional Services, LLC (Paragon), a wholly owned subsidiary of Bering Straits Native Corporation (BSNC) is seeking a Project Controls Assistant to support a wide range of environmental projects. Primary duties will include supporting Project Controls and Project Managers, contract management, billing, project reports, and estimates at completion.

**Responsibilities**:
**ESSENTIAL DUTIES & RESPONSIBILITIES**
- The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are _not_ intended to reflect all duties performed within the job. Other duties may be assigned. _
- Manage the change management process on projects, including tracking and reporting change events.
- Develop and manage subcontract requirements.
- Develop, analyze, interpret, and provide internal distribution of financial information to appraise operating results in terms of profitability and performance against budget.
- Provide services as an 'internal auditor' to ensure financial integrity.
- Assist in developing the project budget from the final bid or estimate.
- Work closely with Project Managers in preparing client billing for work performed.
- Prepare invoice packages containing draft and final invoices for billable projects, including applicable backup for approval by the Project Manager.
- Verify and reconcile accurate project costs and revenue.
- Research unbilled issues to optimize the billing possibilities for the billing period.
- Assist the project management team with all aspects of project accounting from contract award through project completion.
- Analyze project actual, committed, and planned costs on a very detailed basis to assess the appropriate Estimate at Completion (EAC).
- Assist Project Managers in the identification and assessment of financial risks.
- Assist with the enforcement of company policies and procedures, and adhering to federal, state and local regulations during the execution of company business.
- Assist in the development and submittal of change orders and manage the change order tracking process.
- Assist Project Managers with detailed and well documented forecasts of costs, revenue, and cash flow.
- Work with Project Managers to prepare project status reports.
- Assist with document management and record retention from project startup to closeout.

Qualifications:
**QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION**
- To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._

**Required (Minimum) Qualifications**
- Bachelor's degree in related field or associate degree with equivalent experience.
- Strong written and oral communication skills.
- Willingness, desire, and ability to adapt to a changing regulatory climate.

**Knowledge, Skills, Abilities, and Other Characteristics**
- Microsoft® Office Suite with advanced Excel knowledge and skills.
- Experience with cost analysis, budget management, accrual accounting, and procurement. Proficiency in relevant software programs is also required.
- Strong organizational skills, excellent written and verbal communication skills, computer literacy, and strong attention to detail.

**PHYSICAL REQUIREMENTS**
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. _

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

**WORK ENVIRONMENT**
- Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. _

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

**SUPERVISORY RESPONSIBILITIES**
- No supervisory responsibilities.

**ADDITIONAL QUALIFYING FACTORS**

As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base. Must have reliable transportation to/from work a necessity and must be able to obtain access to military installations.

**Shareholder Pr

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