Mailing Machines Operator II

6 months ago

Sacramento, United States California State Controller's Office Full time

Scope of Position:

With general direction provided by a Mailing Machines Supervisor I and II, use complex, multi-function equipment, and process large volumes of outgoing mail for processing by the United States Postal Service (USPS) and other mail carriers. The incumbent will be required to lift and move up to 50 lb. boxes without assistance and maneuver full mail cages, weighing approximately 1,000 lbs., through Mail Operations on a daily basis. Duties include, but are not limited to the following:

Duties and Responsibilities:
(Candidates must perform the following functions with or without reasonable accommodations.)

Operate a variety of mailing equipment, such as complex multi-function computerized inserting machines with the ability to trim and cut documents, fold documents, insert documents into envelopes, and seal envelopes. Follow the Control Sheet/Spool Memo specifications to ensure jobs are completed correctly and in accordance with the Job specifications. Log and track work as required using Job Cards and Log Books. Verify the beginning and ending warrant numbers against the Control Sheet/Spool Memo. Communicate with a Supervisor when discrepancies occur. Clear jams from mailing equipment and detect material handling errors. Calibrate mailing equipment for different sizes and types of material being processed.  Perform maintenance and minor repairs. Maintain equipment and work areas in a clean, safe condition. Perform basic maintenance on mailing equipment as required which includes the following: oil equipment; blow dust off machines; keep rollers, filter jars and meters cleaned; and wipe up oil, ink and other spills as they occur. Dispose of waste in proper containers and return unused materials, tools, logs, and manuals to designated storage areas. Keep supervisor or lead informed of job processing status at end of work shift; job or work order discrepancies; machine malfunctions; or any unsafe working condition. On a daily basis, must be able to lift and move 50 lb. boxes without assistance. Must be able to maneuver full mail cages, weighing approximately 1,000 lbs., through Mail Operations. Operate the presort machine (sorter) for ZIP Code sorting and remove from bins after sort is complete. Place sorted envelopes in appropriate mail trays and quality control sorted material. Ensure trays have the correct mail tags. Secure completed mail trays on strapping machines. Operation of a desktop PC in order to prepare appropriate postage reports for electronic submission to the USPS. Clear jams from sorter and detect material handling errors. Perform maintenance and minor repairs. Review work orders and documentation for all jobs. Process all jobs in accordance with work order specifications, postal regulations, and established mailing schedules. Maintain quality control of work processed. Report any discrepancies in jobs, work orders, procedures, etc., to the supervisor. Set up, adjust, and operate bursting, metering and pressure sealing equipment, heavy duty folders, joggers, cutters, shrink-wrap, and tying machines.  Ensure the correct postage meter and postage charge codes are used to apply postage. Maintain proper order/sequence of material during processing. Calibrate complex, multi-function computerized mail inserting machines. Perform sophisticated adjustments to inserting machines to ensure proper warrant multi-stuffing to prevent warrant/DDA misfeeds (possible HIPAA) and damage to mailing equipment. Prepare, and stage materials/envelopes required for processing daily work.  Operate warehouse equipment (forklift, pallet jack, etc.) to transport supplies/materials, and ensure the equipment is operated safely utilizing basic safety standards and procedures per the Injury and Illness Prevention Program and certified training procedures and guidelines.  Notify supervisor immediately of any equipment malfunctions and/or damage that results from the operation of equipment.  Attend the Annual Back Safety, and Hearing Protection Training/testing, pallet jack and forklift training, and re-certify before the current cert expires.

Desirable Qualifications:

General knowledge of postal regulations related to postage, types of mail, and zip code sorting techniques is required; Stand for extended periods of time; Must demonstrate the ability to work as an effective team member with all members of the Disbursements team; Ability to demonstrate a positive attitude and communicate effectively;  Excellent attendance and dependability; Ability to be flexible in response to changing workload; Mandatory overtime may be required. The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, hair style and texture, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Rev. 01/2023

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