ADMINISTRATIVE ASSISTANT III

1 month ago

Chicago, United States City of Chicago Full time
Researches, compiles and analyzes data to prepare programmatic and administrative reports; relays and interprets management directives to staff Participates in the conduct of studies and special projects and prepares reports on findings Studies office operational processes and recommends procedural changes to improve efficiencies Creates and maintains databases and spreadsheets using various software packages Edits and proofreads documents and reports; drafts correspondence for supervisor’s signature Orders and maintains materials and supplies and resolves problems with vendors Responds to inquiries or complaints from the general public and explains departmental policies Researches costs and analyzes expenditures to assist in the preparation of the annual budget; maintains basic accounting and petty cash records for office related expenditures Assigns and reviews the work of staff engaged in performing a variety of clerical and customer service functions; coordinates office support services; establishes and implements work standards and clerical and administrative procedures and ensures standard are met Provides instruction and training to staff on work operations and evaluates their performance; prepares employee works schedules Assists staff in resolving complex or sensitive operational work problems; prepares various work reports regarding office expenditures, work operations and staff activities; interprets personnel policies and procedures to staff.

NOTE:  The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Location: Chicago Fire Department – Logistics

3015 W. 31st Street

Hours: 7:30 am – 3:30 pm

Days: Monday - Friday 

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Three years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.

SELECTION REQUIREMENTS

This position requires applicants to successfully PASS a written test and/or skills assessment test IN ORDER TO BE interviewed.  The cut score of the test is subject to change based on standard statistical analysis of test results. The interviewed Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected by SENIORITY order and according to the CBA rules. The interviewed NON-Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:

Previous work experience utilizing MCM tech software or other asset, inventory and work order management software Knowledge of Workfront software and/or other project management software

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm CDT on 06/07/24.

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