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Administrative Analyst Iii

3 months ago

Chicago, United States Cook County Health & Hospitals System Full time

**ADMINISTRATIVE ANALYST III - ACHN**

**Job Number**:00130616**

**Job Posting**: May 16, 2024, 7:37:50 PM **Closing Date**: May 30, 2024, 11:59:00 PM

Full-time **Shift Start Time**: 8:30 A.M. **Shift End Time**: 4:30 P.M.

**Collective Bargaining Unit**: None

**Posting Salary**: COMPETITIVE SALARY

**Organization**: Health and Hospital Systems

**Location**: ACHN**

**Shift**: 8:30 A.M. TO 4:30 P.M.**

**Job Summary**

The Administrative Analyst III will perform a wide variety of professional analytical and administrative duties in support of department functions, operations, and programs. The typical duties will consist of, but not limited to, personnel management/processing, assisting with budget management/analysis, purchase order and payment processing, data collection, analysis, interpretation and reporting, initiation of special projects and other specialized functions, and coordination of assigned activities with other departments, divisions, outside agencies, and the general public.

This position is exempt from Career Service under the CCH Personnel Rules.

**Typical Duties**
- Schedules interviews, initiates hiring, credentialing/re-credentialing and employment exit processes and monitors progress on an ongoing basis. Tracks the vacancy status of positions assigned to the department.
- Develops work schedules.
- Monitors compliance with all CCHHS mandatory requirements for employed staff members and voluntary providers within the department/division.
- May directly supervise other support staff members as applicable.
- Oversee timekeeping functions, verifies attendance records, maintains employee benefit time-off request records; consults with supervisor regarding time and attendance discrepancies; Troubleshoots payment/benefit time errors with payroll department.
- Assists leadership with development and management of department/division budgets.
- Initiates, coordinates and monitors purchasing and payment processes for goods and professional services with supply chain management and financial operations staff. Maintains purchasing and payment records in electronic and/or paper files.
- Coordinates department/division meetings, prepares agendas and minutes; creates and maintains meeting documentation in electronic and/or paper files.
- Collects material to review, investigate and resolve patient and employee complaints in conjunction with other relevant CCH staff.
- Develops and maintains positive relationships with coworkers, patients and visitors.
- Serves as backup for other higher level administrative support staff.
- Manages and/or participates in special projects.
- Performs other duties as assigned.
- **Minimum Qualifications**
- High School Diploma **(Must provide proof at time of interview)** and seven (7) years of high level administrative experience supporting a department head or a senior leader OR
- Bachelor's degree from an accredited college or university **(Must provide official transcripts at time of interview)** and three (3) years of high level administrative experience supporting a department head or a senior leader **is required**:

- One (1) year of experience as a supervisor or manager **is required**:

- Prior experience assisting with budget management/analysis **is required**:

- Prior experience leading projects and creating, gathering and tracking departmental reports **is required**:

- Prior experience communicating with all levels of the organization **is required**:

- Must be able to meet the Intermediate proficiency level using Microsoft Office (Word, Excel, PowerPoint) **is required** **(May be required to test for proficiency)**:

- Must be able to work in the evenings and on the weekends, when and as needed **is required**

**Preferred Qualifications**
- Prior experience as a supervisor or manager in a unionized environment **is preferred**:

- Prior work experience in an academic healthcare organization** is preferred**:

- Prior work experience in medical education or professional development **is preferred**

**Knowledge, Skills, Abilities and Other Characteristics**
- Working knowledge of payroll processing and time keeping methods
- Demonstrate the ability to maintain an organized electronic and paper filing system
- Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
- Strong customer service and empathy skills
- Demonstrates good computer and typing skills.
- Demonstrate analytical and organizational, problem-solving, critical thinking, time management and conflict resolution skills
- Demonstrate management and leadership skills
- Strong mathematical and statistical skills for generating reports
- Demonstrate attention to detail, accuracy and precision.
- Ability to utilize standard office equipment
- Ability to work at the Intermediate proficiency level using Microsoft Office
- Ability to prioritize, plan, and organize projects and t