Records Management Specialist

3 weeks ago

Baltimore, United States DelDOT Full time

Introduction

Start your Career at DOS

The Department of State's (DOS) responsibilities are found in virtually every aspect of state government: economic development, finance, transportation, housing, education, culture and quality-of-life issues. Our mission at DOS range from preserving Delaware’s historical sites and collections, to supporting small businesses and entrepreneurs, to serving consumers, public employees and veterans.

DOS offer numerous career opportunities and is dedicated to attracting and retaining highly talented individuals who are ready to make a difference in state government.

For more information, please visit our today

Summary Statement

This position serves as a member of the Delaware Public Archives Courier Team. The incumbent will receive record boxes for review and receipt, process State agency request for records, and drive a State Fleet vehicle to deliver to agencies. Duties include checking incoming deliveries for compliance with policy, storage of boxed records in storage vaults, pulling and refilling of requested records, conducting inventory of record storage vaults, applying basic principles of document preservation, and operation of hand trucks, pallet jacks, and rolling ladders.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here. Researches, traces and locates permanent records identified as containing inaccurate documents and makes necessary corrections. Uses applicable information systems, imaging system, a variety of card files, microfiche records, microfilm records, computer printouts, and logs to locate documents and files. Assists in the preparation and maintenance of Division's records retention schedule by identifying and describing the various types of records. Researches and describes their uses and condition. Determines volume of the records. Recommends appropriate length of retention period, method or storage and disposal. Consults with the Bureau of Archives and Records Management, as required. Creates and maintains a variety of systems, logs and records to locate documents/files for tracking and research purposes. Implements retention schedule activities. Coordinates retrieval and destruction procedures for disposal of documents. Request micrographic services. Prepares documents and records for microfilming and storage in archives or with private storage facilities. Participates in the development and maintenance of quality control procedures by recommending guidelines for handling documents as they move through the system.

Job Requirements

JOB REQUIREMENTS for Records Management Specialist
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

Six months experience in records management for the maintenance, storage, retrieval, retention and disposal of records throughout the life span of the records. Six months experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S.

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