Secretary (Office Automation)

Found in: Talent US 2 C2 - 2 weeks ago

Lakewood, United States U.S. Department of the Interior Full time

Clarification from the agency

U.S. Citizens and U.S. Nationals

Duties

Ensures practices and procedures of subordinate offices are consistent with the Director's office; handles requests for information, organizes collection of data and documentation; liaison between Director and other offices; and arranges Director's calendar, meetings, time and attendance, travel, and reviews credit card activity. Utilizes office automation tools and methods to execute a variety of office activities to simplify, improve and automate activities of the Director's program areas and subordinate staff. Provides guidance to subordinate level secretaries regarding office policies, guidelines, and consistency; trains subordinate secretaries; reviews and studies clerical and administrative work processes to identify, analyze, recommend and implement solutions in work processes, correspondence, document tracking, and workload distribution; and ensures office coverage and support. Provides guidance to subordinate secretaries, as well as authors, regarding office policies and correspondence guidelines; updates and distributes administrative guidelines to meet organizational needs; reviews, controls, and monitors incoming and outgoing correspondence; and ensures outgoing correspondence reflects the policies and views of the Director, including appropriate style, tone, and format.

Requirements

Conditions of Employment

You must be a U.S. Citizen or U.S. National.
You must be suitable for federal employment, determined by a background investigation.
You must submit a resume and supporting documentation (see Required Documents).
You must submit eligibility documents for veterans consideration (see Required Documents).
You must meet any minimum experience requirements (see Qualifications).

Qualifications

In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the specialized experience requirement - this information must be clearly supported in the resume.

To qualify at the GS-8, you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-7 level in federal service having specialized experience to include: serving as personal assistant to a manager, making commitments for supervisor without prior approval, explaining non-technical policies/procedures, making recommendations/decisions for establishing administrative priorities, assigning work, and interpreting guidelines.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must meet all requirements, including any selective placement factors if applicable, by 05/06/2024.

Education

This position does not allow substituting education for experience.

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