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Sr. Procurement Operations Specialist

4 months ago

Oak Brook, Illinois, United States Inspira Financial Full time

Take the next step in your journey at Inspira Financial. You will help businesses and individuals thrive today, tomorrow, and into retirement. Become part of a company that is people centric and client obsessed in every interaction; a community of forward-thinking individuals focused on driving results to deliver our mission with an unwavering commitment to integrity. Join us as we strengthen and simplify the health and wealth journey - relentlessly pursuing better outcomes for all. We believe in finding the best talent While some roles are based at one of our office locations, remote roles can sit in any of the following states: AL, AZ, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Remote status and role locations are subject to change. Relocation is not provided.
Don't meet every single requirement? Here at Inspira Financial, we believe there is no "perfect" candidate and want to encourage applying even if all the requirements listed aren't met. Our goal is to build an authentic workplace by valuing diversity in our candidates. We work to ensure that our team reflects the diversity of the businesses and clients we serve. We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that champions career development, Inspira Financial is the place for you We look forward to receiving your application Check out this Inspira Financial video to learn more about our company
HOW YOU WILL SOAR:
The Senior Procurement Operations Specialist will report to the Director of Procurement within the Finance Department. This individual will be the founding member of the Procurement Operations team at Inspira Financial. This role is responsible for the active management of Inspira Financials' Procurement systems and operational processes. This exciting new role will take ownership of the requisition to payment process end to end. This individual will take ownership of Procurement reporting, including but not limited to, req to pay cycle times, savings reporting, executive dashboard reporting, vendor onboarding cycle times, contract management cycle times, and SaaS management reporting. This role will support the strategic sourcing team with competitive bidding processes such as bid collection, bid analysis, and coordination of efforts.

  • Lead the design and the configuration of Procure to Pay workflows and intake management.
  • System administrator of Inspira Financials Intake to Pay platform: Zip.
  • Create and maintain process and SOP documentation for the procurement team and collaborates with other departments to incorporate cross-functional documentation.
  • Assist with strategic sourcing events including collecting bids and analyzing RFP responses.
  • Creates and own contract management processes including facilitating signatures, coordinating redlines rounds, version control, storage, and reporting.
  • Monitors req to pay cycle times and deliver timely reporting.
  • Oversees the PO management process end to end to ensure compliance.
  • Initiate and manage vendor onboarding including compliance checks, documentation collections, payment method collection, questionnaires, etc.
  • Co-lead and manage the onboarding of a SaaS Management program; Develop and publish monthly reporting of license management by vendor for senior leadership.
  • Manage and optimize the travel and entertainment platform, processes, and monthly reporting. Enforce travel policy adherence and continuously find opportunities to improve the booking process.

IF YOU HAVE SOME OR ALL OF THE FOLLOWING, APPLY:

  • 5-7 years of experience in Procurement, Operations, or Supply Chain Management
  • Bachelor's degree in business, Operations, or Supply Chain Management
  • Advanced knowledge of the Purchase Order process and P2P process improvements.
  • Significant experience with project management, ideally related to Procure to Pay implementation or enhancements.
  • Significant experience with Sourcing & Procurement technologies; Zip or similar software experience preferred.
  • Experience with T&E software implementation, management, and reporting.
  • Strong verbal and written communication skills
  • Strong organization skills with a drive to meet deadlines.
  • Adaptability to handle multiple competing priorities at the same time.
  • Other duties as assigned

Inspira Financial provides health, wealth, retirement, and benefits solutions that strengthen and simplify the health and wealth journey. With more than 7 million clients, representing over $62 billion in assets, Inspira works with thousands of employers, plan sponsors, recordkeepers, TPAs, and other institutional partners - helping the people they care about plan, save, and invest for a brighter future. Inspira relentlessly pursues better outcomes for all with our automatic rollover services, health savings accounts, emergency savings funds, custody services, and more. Learn more at
We have been recognized for our remarkable growth on lists such as Crain's Fast 50 and Inc. 5000, and for our outstanding workplace culture and benefits with Built In's 2023 Best Places to Work and Gallagher's 2022 Best-In-Class Employer awards.