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Office Coordinator
1 month ago
Number of Job Openings Available:
1Date Posted:
April 16, 2024Department:
Mental Health Services Adult Partial Hospital ProgramShift:
Day (United States of America)Shift Length:
8 hour shiftHours Per Week:
40Union Contract:
Non-UnionWeekend Rotation:
NoneJob Summary:
Support department through registration of patients / clients, scheduling, tracking and reporting of data, administrative support, and other department-specific duties.Key Position Details:
- No Weekends
- M-F 800a-430p (With Some Flexibility)
- Benefit Eligible
Job Description:
Principle Responsibilities
- Register patients / clients.
- Collect information from patient / client / family member.
- Collect additional information and / or authorizations from other departments, systems, or insurance resources.
- Enter data into registration system and scans documents as needed.
- Obtain required signatures.
- Collect financial obligation as indicated.
- Schedule patients / clients.
- Answer scheduling phones and obtains all required information.
- Ensure that appropriate provider orders and / or authorizations are obtained in accordance with payor requirements.
- Schedule patients in Excellian.
- Review and modify schedules as needed, including wait-list maintenance.
- Communicate schedule changes to impacted staff.
- May contact patient / client / family to schedule subsequent visits, to give pre-visit instructions, or for appointment reminders.
- May enter data into medical records.
- Provide administrative support.
- Provide administrative support to managers.
- Track and report department, quality, budget and billing data.
- Support Information Technology needs of the department.
- May coordinate conferences and meetings.
- May manage staff schedules and timecards.
- May order and maintain office supplies and equipment.
- May assist with revision and review of brochures and other media.
- May provide outside clients with department and educational information.
- May maintain databases.
- May assist with policy development and maintenance.
- Other duties as assigned.
Job Requirements
- Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred
- 2 to 5 years experience in office administration and data entry required and
- 2 to 5 years experience with electronic medical record and medical terminology preferred
Physical Demands
Light Work:
Lifting weight Up to 20 lbs. occasionally, Up to 10 lbs. frequently
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