Project Specialist

3 weeks ago

Edmond, Oklahoma, United States tapwage Full time

Position Classification:
Regular, full-time, salaried, exempt, and benefit-eligible staff position. For more benefit information visit [Why Work at UCO?])

General Schedule:
Position typically works Monday-Friday from 8am-5pm

Position Overview and Job Duties:


Coordinates the activities of a program that meet the needs of the organization's target population and that are in alignment with the organization's stated mission.

Interacts with staff, leaders, and community members. Develops and manages assigned client relationships in a manner consistent with policies and procedures. Creates, maintains, and updates assigned program schedules for contract deliverables and key events. Provides key financial data to the Manager on a timely basis. May create presentations or marketing material for the program. May coordinate or supervise program projects or events. May oversee the administrative duties/function of a program.

Plans and coordinates meetings on project timing, goals, and budget to ensure fulfillment of internal and customer expectations and compliance with policies and contractual requirements.

Ensures that all services provided are in compliance with applicable standards and regulations. May participate in community outreach or fundraising. Makes recommendations regarding process and procedure change. Provides input into budget development and may be responsible for monitoring to budget. Handles complex issues and problems. Possesses solid working knowledge of subject matter. May provide leadership, coaching, and/or mentoring to a subordinate group. Customarily and regularly exercise discretion and independent judgment. Typically reports to a department head or manager.

In conjunction with the Director of Academic Publications and the Manager of Academic Publications & Web Specialist, works as an effective team member of the Office of Curriculum and Policy to accomplish the following:

  • Coordination of all facets of the curriculum proposal submission, tracking, and implementation process.
  • Serves as a liaison for Academic Affairs on curriculum proposal issues, in conjunction with the Executive Director of Academic Curriculum and Policy, with the department chairs, college deans, and Graduate College.
  • Performs administrative and clerical responsibilities for the Academic Affairs Curriculum Council (AACC), including scheduling meetings, coordinating committee elections through the College deans, assigning committee membership, and maintaining the official records of the body.
  • Tracks all curriculum proposals from submission to implementation; prepares proposals for distribution and review by the AACC, ensures that proposals are available online to committee members, and records any requested changes and edits by the committees.
  • Creates and maintains documents for the AACC website to aid in the preparation of curriculum proposals, including core area descriptions, course level characteristics, curriculum workflow and timeline flow charts, instructional objectives, and functional review checklists.
  • Reviews and evaluates curriculum proposals for quality assurance and academic integrity, checks for hidden prerequisites, course accuracy, impact on other programs, departments and courses, and overall compliance and consistency with university and regent policies.
  • Processes all curriculum changes into Banner and degree requirements.
  • Collects, analyzes, graphs, and publishes data related to the AACC process by proposal type, including course and program additions and deletions.
  • Responsible for the publication of the official undergraduate catalog for the university, including editing and revising the degree pages to incorporate all approved program and curricular changes; seeks input from the department chairs and deans to ensure catalog accuracy.
  • Manages the schedule of classes for Academic Affairs, including coordinating the timelines for the schedule build each semester, overseeing and implementing schedule changes throughout the process in Banner, and responding to inquiries related to the schedule.
  • Responsible for building irregular courses into the schedule, including intersession and study abroad courses, as well as online and distance education courses.
  • Serves as the Academic Affairs classroom scheduler, assisting department chairs and administrative assistants across campus in finding classroom and meeting space; schedules the classrooms for UCO Downtown.
  • Performs other duties as assigned.

Qualifications Required:


Requires a Bachelor's degree in job related field or 4+ years of equivalent work experience in chosen filed that provides knowledge of and exposure to fundamental theories, principles, and concepts.

Requires the application of expertise in a chosen field to achieve results.

Qualifications Preferred:
Master's degree preferred.

Knowledge/Skills/Abilities:

  • Strong interpersonal, relationship building and conflict resolution skills.
  • Reliable with attention to detail.
  • Creative problemsolving skills.
  • Excellent oral, written, and analytical skills.
  • Strong organizational and planning skills.
  • Ability to determine priorities, be selfdirected and work with minimal supervision.
  • Teamoriented approach.
  • Understands and continues to learn the skills necessary for effective curriculum and schedule management.
Will this employee supervise others?

No

Physical Demands:


Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

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