Senior Financial Coordinator

2 months ago

Chicago, Illinois, United States Loyola University Chicago Full time

Position Details

Position Details

Job Title
SR FINANCIAL COORDINATOR
Position Number

Job Category
University Staff
Job Type
Full-Time
FLSA Status
Non-Exempt
Campus
Chicago-Water Tower Campus
Department Name
CONTROLLER
Location Code
CONTROLLER (04400A)
Is this split and/or fully grant funded?
No
Duties and Responsibilities

Duties and Responsibilities

Payroll Administration
  • Performs analysis of pre-processing reports for accuracy and integrity of payroll (e.g. Exempt EE's Missing Approval, Exempt EE's with 75 hrs, etc).
  • Processes and performs reconciliations of Lawson jobs and reports.
  • Reviews and evaluates pay period exceptions (Missing Time Records, Reserve Report, Paycheck Analysis Report, 0.9% Medicare Report etc.) and follows up to resolve issues identified.
  • Helps manage the coding and reconciliation of manual time cards.
  • Prepares and transfers positive pay file to the bank with subsequent validation of file transfer.
  • Provides ongoing, detailed updates to the documentation of bi-weekly and monthly payrolls.
  • Prepares EFT requests for ACH, federal, state, and credit union deposits and tracks associated payments.
  • Assists Payroll Management in evaluating internal controls and policies and recommends changes to improve accuracy and efficiency.
  • Works with the union employees to ensure they are paid according to their contract
  • Ensures timely and accurate reporting and payment of all Union dues
  • Oversees the e-pay system.
  • Processes monthly upload of 90 Expense Report imputed income
  • Responsible for training and partial supervision of the Payroll Student Worker position.

KRONOS
  • Provides primary support to the University Employee Self-Service platform and the Kronos Help Desk.
  • Processes Exempt Employee Upload each pay period
  • Processes Supervisory Rights Requests
  • Processes manual time and earnings adjustments in Kronos.
  • Reviews missing Kronos Manager approvals and follows up as needed to obtain approval

GENERAL
  • Provides documentation and support to various audit initiatives including fiscal year end, federal grant or internal audits.
  • Prepares and reconciles deposits made to employer's federal credit union.
  • Calculates and initiates retroactive employment payments.
  • Answers inquiries regarding employment verification.
  • Maintains employee confidence and protects operations by establishing a culture of confidentiality of all information.
  • Coordinates department communications, including updating Payroll Services website with FAQ's and other appropriate documentation and training materials.
  • Sends out regular communications to Human Resources and other external departments alerting them of payroll deadlines and processing timelines.
  • Trains university staff on proper payroll policies and procedures via email and in-person training seminars.
  • Responds to request for copies of pay stubs and W-2s.
  • Performs other duties as assigned.

Minimum Education and/or Work Experience
Bachelor's degree in Accounting, Finance or related field required. Three to five years of related experience in a computerized financial environment.
Qualifications
Minimum Education and/or Work Experience:
  • Bachelor's degree in Accounting, Finance or related field required. Three to five years of related experience in a computerized financial environment.


Qualifications:
  • Bachelor's degree in Accounting or Finance required.
  • At least three to five years of experience in a computerized accounting environment preferably within Payroll, Accounting or Finance.
  • Strong communication (written and verbal) and customer service skills (tact, professionalism and courtesy).
  • Ability to successfully manage and coordinate assigned projects.
  • Must be able to demonstrate skills that will enable the manager to dissect problems, identify root causes, and offer suggestions to clients to rectify situations.
  • Ability to work effectively with senior level faculty and staff.


Certificates/Credentials/Licenses
n/a
Computer Skills
  • Advance knowledge of MS office suite and adept user of Internet, e-mail and other office automation systems.

Supervisory Responsibilities
No
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?

Physical Demands
None
Working Conditions
None
Open Date
07/11/2024
Close Date

Special Instructions to Applicants

Diversity and Inclusion Statement
Diversity, Equity, and Inclusion

As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.

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