Administrative Assistant

4 weeks ago

Indianapolis, Indiana, United States CAI Full time

Job ID Number

R2683

Employment Type

Full time

Worksite Flexibility

Onsite

Job Summary

As the Intake Specialist, you will be responsible for office operations and upkeep, mail distribution, requisition of supplies as well as additional clerical duties.

Job Description

We are looking for an Intake Specialist to analyze and apply the laws appropriately and relevantly to areas covered by the Civil Rights Law. This position will be full-time and onsite.

What You'll Do

  • Respond to online inquiries regarding the filing of complaints
  • Effectively interview potential Complainants
  • Analyze and summarize information received from online inquiries
  • Prepare investigative work case files for investigations
  • Send Notice of Complaints and interrogatories to relevant parties
  • Provides excellent customer service, via telephone and in person
  • Responsible for monthly reporting
  • Analyze and apply relevant laws to establish jurisdiction over cases for ICRL enforcement areas
  • May be responsible for drafting appropriate motions before the Commission, including, but not limited to administrative dismissals and default orders
  • Research databases for correct contact information for relevant parties and witnesses
  • Other duties as assigned

What You'll Need

Required:

  • Minimum 6 months of administrative experience
  • HS diploma or GED required
  • Previous legal course work, paralegal type coursework
  • Working knowledge of computers and Microsoft 365
  • Ability to effectively communicate, both orally and in writing
  • Practical knowledge of the Indiana Civil Rights Law and Federal Civil Rights Laws
  • Ability to type with speed and accuracy

Preferred:

  • Ability to interpret, analyze and apply the laws appropriately and relevantly to areas covered by the Civil Rights Law
  • Ability to interpret and apply Commission policies and procedures as they relate to the charges of discrimination filed
  • Strong organizational skills with the ability to manage various projects simultaneously

Physical Demands

  • Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards
  • Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
  • Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Reasonable Accommodation Statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to or – 8111.

Equal Employment Opportunity Policy Statement

It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

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