Admin Assistant III

4 weeks ago

Chantilly, Virginia, United States General Dynamics Information Technology Full time

Req ID: RQ174865

Type of Requisition: SCA

Clearance Level Must Be Able to Obtain: Top Secret SCI + Polygraph

Job Family: SCA

Skills:

Communication,Microsoft Office,Office Administration

Experience:

3 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

  • The candidate will be on a busy team with four other Administrative Assistants and a training officer in an office setting
  • The AA will primarily perform support function: Create and manage IT requests such as access and group
  • Order supplies, maintain inventory, issue equipment, trouble-shoot and arrange for equipment repairs, oversee and account for inventory
  • Prepare visitor requests and access lists as necessary; serve as vault custodian
  • With Government approval, manage move activities, construction or renovation projects within work unit
  • Coordinate schedule with Facilities Manager to minimize disruption in operations
  • Monitor progress and alert managers of delays or issues. Ensure administrative support coverage by coordinating or performing back-up duties for officers within the work unit
  • Administer and troubleshoot office database, including time and attendance
  • Develop check-in/checka:out procedures for arriving and departing personnel, including submitting new user accounts and access requests. Greet and/or escort all office visitors and guests
  • Reserving government cars and charter busses as needed for government personnel
  • Complete waiver requests and coordinate acquisition for new and renewed software
  • The AA will also provide back-up registrar support a team of registrars
  • The team provides registrar and training support to the branch's workforce and occasionally officers from other branches and organizations in the WMA
  • Registrar responsibilities predominately include attendee registrations, post course training credits, and providing customer support ensuring classrooms are set up with appropriate supplies and learning materials (replicating course materials)
  • The registrar provides communication through email or phone for detailed or general course information and follow-through actions like accurate and complete registration processes
  • Candidate will utilize tact and decorum to communicate with various student levels from junior to senior levels
  • Prior customer experience preferred. Candidate must be a self-directed and motivated individual that can demonstrate patience and willingness-to-serve attitude as well as follow-up and initiative
  • Candidate should possess the ability to build, cultivate, and maintain positive relationships with customers, team members, and stake holders
  • On rare occasions, the candidate may need to travel to other locations in the local area or travel domestically to attend office events using a personally owned vehicle or Sponsor-provided vehicle, depending on circumstances, aonually or bi-aonually
  • As part of a team, AA may need to open classrooms and breakout room as well as secure those vaults
  • The AA is responsible for recommending innovative ideas for updating processes for training coordination, providing, relaying, and updating training policies regulations, procedures and deadlines for learner enrollments; creating and maintaining Standard Operating Procedures (SOPs)
  • The AA will utilize exceptional attention to detail skills to produce high quality output
  • Anticipate, identify, and analyze errors and take necessary steps to mitigate future errors

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active TS/SCI with Polygraph clearance
  • HS Diploma and 3 years of relevant experience or equivalent combination of education and experience
  • The team will collaborate to support hours of 07:30-16:30. Core hours are from 09:00-15:00. No overtime required
  • Candidate must be able to operate in a team environment as well as successfully work on their own
  • This position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match
  • Comprehensive health and wellness packages
  • Internal mobility team dedicated to helping you own your career
  • Professional growth opportunities including paid education and certifications
  • Cutting-edge technology you can learn from
  • Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#Jet

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

The likely hourly rate for this position is between $ $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match.To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available.We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.


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