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Receptionist/Administrative Assistant

4 months ago

Minneapolis, Minnesota, United States Eide Bailly Full time


Receptionist/Administrative Assistant

Job Locations

US-MN-Minneapolis

ID

Category

Clerical / Admin

Position Type

Full-Time

Work Option(s)

In-Office

Who We Are

Eide Bailly is one of the top 25 CPA and business advisory firms in the nation. We have over 40 offices in 15 states across the Midwest and western United States and offer our staff and Partners the opportunity to serve a variety of industries. Founded in 1917, our culture is the foundation of who we are, and we pride ourselves on supporting our employees to help them achieve their goals and pursue their interests both in the office and at home. At Eide Bailly we are passionate about the clients we serve, the work we do, and most importantly, having fun while we do it

Why You'll Love Working Here

At Eide Bailly we believe respect is how to treat everyone, not just those you want to impress. Our culture focuses on collaboration to achieve career growth. Innovation is highly encouraged. We promote happy employees by making work/life balance a priority along with being actively involved in our communities. Our dedication to service can be seen through the Firm's decision to match charitable donations made by employees, as well as providing opportunities to volunteer throughout the year. Most importantly, we like to have fun We offer a professional and fun work environment with frequent lunch and learns, socials, contests, outings and other events.



Typical Day in the Life

A typical day as a Receptionist might include the following:

  • Answers the telephone in a professional manner and directs callers to appropriate personnel or department.
  • Greets and assists walk-in clients.
  • Schedules appointments and reserves meeting rooms.
  • Collaborates with local office Management, Marketing Coordinator and Marketing Managers to help plan and coordinate off-site events (researches venues/caterers, negotiates contracts, and determines food and beverages for BD meetings, CPE, trainings or seminars, partner socials, social Events, firm-wide meetings)
  • Plans and coordinates on-site events and meetings (works with partner or manager to finalize event, order food - beverage and set up event)
  • Receives and tracks RSVPs for any CPE or events offered to outside attendees.
  • Plans and orders food for busy season meals and snacks
  • Assists with mailing and word processing projects.
  • Manages the inventory of supplies and places orders with vendors for office supplies, break room supplies, printer cartridges, celebrations and meals.
  • Provide meter readings to copier services companies
  • Validates parking vouchers for visitors and maintains the log
  • Reconciles parking ramp invoice to the log
  • Orders business cards/name badges
  • Creates workstation name plates and helps create a warm welcome for new hires
  • Distributes faxes that come into main fax line through Firmworks
  • Cleans up conference rooms after meetings, stocks break room supplies and beverages, delivers mail to drop off, distributes daily mail, delivers packages UPS labels for the office FedEx labels/requests and Courier Service coordination
  • Part of an administrative team that works together to meet all administrative deadlines


Who You Are

  • You have strong organizational and customer relation skills.
  • You have working knowledge of practice management systems.
  • You can communicate clearly in writing and verbally.
  • You can on multiple projects and meet deadlines by setting priorities with work projects.
  • You can establish and maintain effective working relationships with co-workers and clients.
  • You are proficient in Microsoft Excel including the ability to create spreadsheets, perform data entry, use basic formulas (e.g., SUM, AVERAGE, IF), and generate simple charts and graphs.
  • You are proficient in Microsoft Word including formatting, creating tables, and utilizing mail merge functions.
  • In addition to all of this, you have an Associate's degree or related 3 plus years of experience in Administration and/or Hospitality.
  • This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.

What to Expect Next

We'll be in touch If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, Twitter, Instagram, LinkedIn or our About Us page.

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

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