administrative assistant i
1 month ago
Requisition No:
Agency: Veterans Affairs
Working Title: ADMINISTRATIVE ASSISTANT I
Pay Plan: Career Service
Position Number:
Salary: $32,760.00+CAD $1,268.80
Posting Closing Date: 05/27/2024
Total Compensation Estimator Tool
Requisition #829343
ADMINISTRATIVE ASSISTANT I #5000881
FLORIDA DEPARTMENT OF VETERANS' AFFAIRS
VA Medical Center, Bureau of Field Services
Miami, Miami Dade County
Starting Annual Salary: $32,760.00 plus $1,268.80 C.A.D.
Paid Bi-Weekly
Excellent retirement package and optional deferred compensation plan. Health, vision, dental, disability, and other supplemental insurance available at reasonable premium rates. Paid vacation and sick leave. Nine (9) paid holidays and personal day. Tuition waiver available for State Universities and Community Colleges (up to 6 credits per semester). Education and employment history must be verifiable. Please attach any credentials you claim (degrees, certifications, etc.) to your application.
MINIMUM QUALIFICATIONS:
Your experience and credentials must be provided and be verifiable, as part of the screening process.
The following are required:
- Administrative, secretarial, or clerical experience.
- Customer service experience.
- Experience multi-tasking in an office environment.
- Experience proofreading official documentation.
- Proficiency in Microsoft Office Suite: Word, Excel, and Outlook.
- Excellent interpersonal skills and communication skills.
- Proficient in the English language: speaking, reading and writing.
- Successful completion of the due diligence process to include, but not limited to, a Level II background check and drug test.
PREFERRED QUALIFICATIONS:Have served as a member of the Armed Forces of the United States; and have been separated from such service under honorable conditions. A DD-214, Member Copy 4, or proof of entitlement to Veterans' Preference MUST accompany your application, if applicable.
In addition to the requirements above, preference will be given to candidates with the following experience and education credentials:
- E-4 or above rank.
- An Associate's Degree or higher level of education. Direct experience may substitute for the degree requirement on a year for year basis
- Two (2) years administrative, secretarial or clerical experience.
- Two (2) years customer service experience.
- Two (2) years' experience multi-tasking in an office environment.
- Fluency in Spanish: speaking, reading and writing.
- Experience using Pivot Tables.
POSITION DESCRIPTION
This position is the Administrative Assistant I for the Supervisor and the Veterans' Service Officers. The incumbent is assigned to the Miami, Department of Veterans' Affairs VA Medical Center field office.
The Administrative Assistant provides administrative support includes, but is not limited to, answers and facilitates phone calls; greet customers and clients and provide directional information; typing and proofreading correspondence; ensuring the timely delivery of all mailed correspondence, inventory control, ordering supplies; and completing travel reimbursement forms for assigned staff. Maintains an accurate filing system, including memorandums, reports, policies and directives.
Provides complete, accurate, and professional service to all persons who inquire or ask for assistance in a courteous and respectful manner. Greets and screens all persons to determine level of assistance required. Assign individuals to Veterans' Service Officers and /or directs individual to appropriate hospital service or other government agency for assistance. Responds to telephone inquiries to determine level of assistance required. Assigns calls to Veterans' Service Officers, or direct calls to appropriate hospital service or other government agency for assistance.
Performs data entry and retrieval functions using department computer and software. Utilizes department software to log in all persons, and assigns them to the appropriate Veterans' Service Officers. Posts and updates data system with rating information, bedside visit information and other data as determined by the supervisor. Completes forms and documents using Department computers, or prepare forms manual if computer is not available. Composes and types routine office correspondence as determined and directed by the supervisor. Maintains privacy of veteran information. Complies with Department, Medical Center, Nursing Home, and Clinic rules and regulations, regarding the use of computers and electronic data information systems. All persons who apply for services will be asked if they wish to register to vote, ensuring compliance with the national registration act of 1995 (NVRA). Maintain an office filing system to include all correspondence, records, documents and reports.
Assists all accredited organizations, state, county, or others in obtaining medical information necessary to support claims for benefits. Maintains rapport and liaisons with VA medical staff and Regional Office staff regarding computer support, access to medical records and reports. Assists supervisor in maintaining supplies and inventories of state property. Collects and maintains statistical data and prepare reports for field office. Maintain office calendar for supervisor and staff. Coordinates and arranges meetings for supervisor.
This position is in the Career Service System
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
We have other current jobs related to this field that you can find below
-
Administrative Assistant
4 weeks ago
Miami, Florida, United States UOMUOMUS Full timeCurrent Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The University of Miami's Frost School of Music is a dynamic and...
-
Administrative Assistant 3, Pharmacy
4 weeks ago
Miami, Florida, United States Baptist Health South Florida Full timeBaptist Health South Florida is the largest healthcare organization in the region, with 12 hospitals, more than 24,000 employees, 4,000 physicians and 100 outpatient centers, urgent care facilities and physician practices spanning across Miami-Dade, Monroe, Broward and Palm Beach counties. Baptist Health has internationally renowned centers of excellence in...
-
Administrative Assistant 3, BHGS
4 weeks ago
Miami, Florida, United States Baptist Health South Florida Full timeBaptist Health South Florida is the largest healthcare organization in the region, with 12 hospitals, more than 27,000 employees, 4,000 physicians and 100 outpatient centers, urgent care facilities and physician practices spanning across Miami-Dade, Monroe, Broward and Palm Beach counties. Baptist Health has internationally renowned centers of excellence in...
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States Cobra Power Full timeJob DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.ResponsibilitiesAnswer...
-
Administrative Assistant
2 months ago
Miami, Florida, United States Omni Clear Communications Full timeJob Title: Administrative AssistantLocation: Miami, FLPosition Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to various departments within the company, ensuring smooth day-to-day operations and contributing to the overall efficiency of the...
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States Think Tell Junction Full timeJoin Our Team as an Administrative Assistant at Think Tell JunctionAre you an organized and detail-oriented individual with excellent multitasking skills? Think Tell Junction is looking for a dedicated Administrative Assistant to support our team in Miami, FL.As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our...
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States Walsh Group Full timeOverviewArcher Western, a member of The Walsh Group, is currently seeking an Administrative Assistant for our Florida Transportation Group located in Miami, FL .The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support...
-
Administrative Assistant
4 weeks ago
Miami, Florida, United States Walsh Group Full timeOverviewArcher Western, a member of The Walsh Group, is currently seeking an Administrative Assistant for our Florida Transportation Group located in Miami, FL .The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support...
-
Administrative Assistant
7 days ago
Miami, Florida, United States Consider Posh Pro Full time:Job Title:Administrative Assistant:Location:Miami,FL:Company:Consider Posh Pro: :Job Summary:The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role involves a variety of tasks related to organization and communication, including managing schedules, coordinating meetings, handling...
-
Administrative Assistant
1 week ago
Miami, Florida, United States Tone Talk Tel Full timeJob Title: Administrative AssistantLocation: Miami, FLDepartment: OfficeJob Type: Full-timeJob Summary: The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves a variety of tasks related to organization and communication, including managing schedules, handling...
-
Administrative Assistant
2 months ago
Miami, Florida, United States Tone Talk Tel Full timeJob Title: Administrative AssistantOverview:We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The ideal candidate will play a key role in ensuring smooth day-to-day operations by providing administrative support to various departments within the organization. This position requires excellent...
-
Administrative Assistant
4 weeks ago
Miami, Florida, United States Icon V Full timeJob Title: Administrative AssistantCompany: Icon VLocation: Miami, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we're a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful campaigns, and satisfied clients....
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States Opusing LLC - Boston Full timeJob DescriptionJob DescriptionJob DetailsJob Title: Administrative AssistantDuration: 12 months (contract)Location: Miami, FL 33122Pay Rate: $17.73/Hr on W2 Description: Work Shifts: (Monday – Friday) 7:00am to 3:30pm The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will have one to two years or...
-
Administrative Assistant 3, BHGS
4 weeks ago
Miami, Florida, United States Baptist Health South Florida Full timeBaptist Health South Florida is the region's largest not-for-profit healthcare organization with 12 hospitals, more than 27,000 employees, 4,000 physicians, and 200 outpatient centers, urgent care facilities, and physician practices spanning across Miami-Dade, Monroe, Broward, and Palm Beach counties. Baptist Health has internationally renowned centers of...
-
Administrative Assistant 3, Pharmacy
4 weeks ago
Miami, Florida, United States Baptist Health South Florida Full timeBaptist Health South Florida is the region's largest not-for-profit healthcare organization with 12 hospitals, more than 27,000 employees, 4,000 physicians, and 200 outpatient centers, urgent care facilities, and physician practices spanning across Miami-Dade, Monroe, Broward, and Palm Beach counties. Baptist Health has internationally renowned centers of...
-
Administrative Assistant
1 month ago
Miami, Florida, United States Consider Posh Pro Full time:Job Title:Administrative AssistantLocation: Miami, FLEmployment Type:Full-TimeJob Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the...
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States Cooke Carbonell Full timeJob DescriptionJob DescriptionBenefits:Paid time offBenefits/PerksCareer Growth OpportunitiesFun and Energetic EnvironmentJob SummaryWe are looking for a friendly, welcoming Administrative Assistant to join our teamAs the assistant for our busy law firm you will be the first point of contact for our guests. You will greet customers as they arrive, book...
-
Administrative Assistant
5 days ago
Miami, Florida, United States UOMUOMUS Full timeCurrent Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.University of Miami School of LawPosition DescriptionAdministrative...
-
Administrative Assistant
4 weeks ago
Miami, Florida, United States UOMUOMUS Full timeCurrent Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Lesbian, Gay, Bisexual, Transgender, Queer/Questioning (LGBTQ)...
-
Administrative Assistant
2 weeks ago
Miami, Florida, United States Jan-Pro of Southeast Florida Full timePOSITION SCOPE:Operating within the guidelines of the Master Policies and Procedures, the Administrative Receptionist is responsible for consistently demonstrating and promoting effective customer service through general information and public relations. The Administrative Receptionist assists the Office in the daily presentation of the professional Jan-Pro...
