Business Office Administrative Assistant

1 week ago

Minneapolis, Minnesota, United States University of Minnesota Physicians Full time
Why M Physicians?
The Business Assistant (BA) ensures the smooth performance of daily office service functions and other administrative support.This BA position works on-site at our M Physicians Administrative Offices and assists in supporting needs of on-site staff and remote workers.They will be managing incoming and outgoing mail for our company wide system; directing deliveries and couriers; creating access badges for several facilities; supporting work space changes; stocking supplies; reporting building maintenance issues; managing conference rooms; providing project assistance; and performing other tasks as needed to support the Facilities team, our staff, and clinics. This position is part of a larger admin support team that provides daily services at multiple facilities. The BA will cross-train in other roles to be able to provide back up support and help the team maintain daily tasks across our system.

What you will do as a Business Office Administrative Assistant:

  • Sorting, distributing, researching undeliverable mail, posting mail for UMP-wide system for incoming/outgoing mail.
  • Assist with directing visitors and service providers.
  • Manage couriers and incoming/outgoing deliveries (FedEx, UPS, USPS, etc).
  • Assist with conference room schedules, AV needs, room upkeep.
  • Manage courier program, including scheduled daily runs.
  • Oversee office supplies, break room supplies, other small furniture needs.
  • Assist with building maintenance requests, office equipment needs, work space needs, parking lot rounding, etc.
  • Create ID badges and access badges, assist with security system changes, monitor cameras, conduct audits, provide reports.
  • Assist with office moves, remodels, space mapping, etc.
  • Provide research assistance, help document processes.
  • Support LEAN efforts with clean up and organization.
  • Post/update informational materials for UMP internal website.

What you will need:

  • Post-secondary education (vocational/technical training, Associate's Degree, or Bachelor's Degree ) or equivalent facilities knowledge, training and experience.
  • 2+ years of general office support or facilities management experience.
  • Excellent computer and customer service skills.
  • Microsoft Word, Excel, and Outlook skills required.
  • Basic aptitude for machines and mechanical equipment.
  • Able to work effectively with all levels of management, external constituents, and co-workers.
  • Good problem solving and judgment skills and outstanding interpersonal skills.

Location: 720 Washington Ave. SE, Minneapolis MN 55414

Hours: 40 hrs. per week

Benefits: This is eligible for M Physicians' outstanding benefits package, including medical, dental, and vision insurance, paid time off, retirement savings plans, and much more


University of Minnesota Physicians (M Physicians), a non-profit organization headquartered in Minneapolis, seeks motivated individuals for both clinical and non-clinical roles to drive innovation in health and medicine. Our inclusive culture offers competitive salaries, excellent benefits, and the opportunity for career development in the exciting field of health care to over 1,200 physicians, 300 advanced practice providers, and 2,200 health professionals and staff across Minnesota and beyond.

Join us on a mission to advance medicine.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

UMPhysicians is an Equal Opportunity/Affirmative Action/Military Friendly employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, sexual orientation, age, marital status, status with regard to public assistance, disability, or status as a protected veteran.

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