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Senior Administrative Program Coordinator

2 months ago

Austin, Texas, United States University of Texas at Austin Full time

Job Posting Title:

Senior Administrative Program Coordinator

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Hiring Department:

OnRamps

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

UT Austin offers a competitive benefits package that includes:

  • 100% employer-paid basic medical coverage
  • Retirement contributions
  • Paid vacation and sick time
  • Paid holidays
  • Eligible for hybrid telework

For more details, please seeHR BenefitsandTotal Rewards.

This position may rarely require weekend or evening work during specific times of the annual cycle for asset development and creation.

Purpose

This position will provide administrative support to the OnRamps Executive Director, facilitate communication, and coordinate special programs. The position will also be responsible for coordinating engagement at conference events and developing communications in collaboration with the OnRamps executive team.


Responsibilities
  • Completes general administrative duties for the Executive Director including drafting correspondence, scheduling meetings, making travel arrangements, and performing other job-related duties as assigned to ensure effective operations of OnRamps business needs. Provides. sustained contributions to ongoing initiatives, as well as just-in-time assistance with seasonal, unexpected, and urgent projects.
  • Strategically plans and coordinates a comprehensive year-long calendar to support OnRamps initiatives, ensuring alignment with strategic goals. Oversees the execution of monthly internal and external events, including community-building efforts, to effectively meet OnRamps' needs. Manages and coordinates various on- and off-campus activities and special events such as advisory meetings and outreach activities . Directs all related aspects of financial management and event planning.
  • Coordinates events and conference proposals, attendance, and planning across teams at the regional, state, and national level. Creates and contributes to development of meeting and conference presentations, marketing materials, swag items, one-pagers for varying audience groups (policymakers, educators, employers), and other assests as directed.
  • Develops and maintains relationships with internal and external vendors to secure timely and accurate processing of contracts and purchasing requests. Ensures alignment of conferences, event logistics, and processes with UT policies and procedures.
  • Drafts or updates communication materials including briefs, talking points, FAQs, one-pagers, brochures, etc. for various internal and external audiences to help inform and educate about OnRamps activities while ensuring messaging is aligned.
Required Qualifications
  • Bachelor's degree in business, communications, marketing, or closely related field.
  • 3+ years experience in K12 or higher education environments.
  • Excellent writing and editing skills, including copy-editing.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications
  • 5+ years experience in developing content or assets for K12 or higher education audiences.
  • 1+ year(s) experience in non-profit development.
  • 1+ year(s) experience project management
Salary

$60,000 + depending on qualifications

Working Conditions
  • This position may rarely require weekend or evening work during specific times of the annual cycle for asset development and creation.
  • May work around standard office conditions
  • Repetitive use of a keyboard at a workstation
  • Shared desk environment
  • Hybrid work environment
  • Climbing of stairs
  • Use of manual dexterity
Required Materials

Please mark "yes" on the application for required materials.Failure to attach all additional materials listed may affect candidates being considered for the position.

  • Resume/CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:

  • E-Verify Poster (English) [PDF]
  • E-Verify Poster (Spanish) [PDF]
  • Right To Work Poster (English) [PDF]
  • Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.