Part-Time Lower School Administrative Assistant

1 month ago

Fort Wayne, Indiana, United States Germantown Academy Full time

Germantown Academy

We inspire students to be: Independent in Thought
• Confident in Expression
•

Compassionate in Spirit
• Collaborative in Action
• Honorable in Deed

Position Title: Part-Time Lower School Administrative Assistant

Germantown Academy is an independent, coeducational, college preparatory day school located on a beautiful 126-acre campus in the Fort Washington suburbs near Philadelphia, Pennsylvania. The school serves more than 1,200 students in grades PK-12. Founded in 1759, GA is America's oldest non-sectarian day school with rich traditions and a strong commitment to ongoing innovation of curricular and pedagogical practices.

Germantown Academy is committed to the work of equity and inclusion and believes that equal opportunity in all aspects of employment supports the mission of the school and the successful attainment of our strategic objectives. Candidates must exhibit an appreciation of, a sensitivity to, and a respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social economic, cultural, ideological and ethnic backgrounds.

Position Purpose : The Lower School Administrative Assistant reports to the Head of Lower School and to the Assistant to the Head of Lower School. He/she supports general administrative tasks of the lower school; assists administrators, faculty, students and parents; welcomes visitors; and attends to the daily operations of the Lower School. This individual is responsive to concerns and needs as they arise, presenting a professional and gracious demeanor that reinforces the culture of Germantown Academy as a welcoming and friendly school.

We are seeking qualified, experienced candidates for the position of Administrative Assistant, beginning as soon as possible. This is a 10-month part-time position which offers a highly competitive salary.

Key Responsibilities :

Be welcoming, kind, and helpful to the community Contact parents, as needed, to confirm attendance and dismissal plans Coordinate with after school program to confirm students' attendance and dismissal plans Input and update student record information in collaboration with school database manager Properly track purchases and purchase orders Manage and maintain student files, fulfill transcript requests Prepare and process emails and multiple bulk mailings Respond to parent phone calls and emails as needed Support the head and assistant division head's calendar as needed Support divisional tasks, memos, and communications as needed by the office team Proofread administrative communications, newsletters, and presentations as needed Liaise with technology department as needed to support online and data management systems in Lower School Create, update, and manage the online Lower School, master, family and web calendars, communicating updates to the communications department and to faculty as needed Create, update, and manage online platforms with the updated policies, procedures, duties, and other logistics Prepare and manage sign-up system for meetings, field trips, conferences and other events Assist faculty, staff and administration with event planning and logistics Order catering, set up and breakdown of faculty events/meetings Reserve facilities for meetings and special events using online scheduling system as needed Sign-in visitors using the Raptor visitor management system when needed Qualifications:Undergraduate college degree Extremely organized and detail oriented Completes tasks with high level of accuracy Can focus on and manage multiple tasks efficiently and productively Demonstrates confidentiality and discretion with workplace information Expertise with technology and with data-base entry in particular Expertise with Microsoft Word, Google Apps, Excel, PowerPoint and Outlook Excellent written and oral communication skills Able to take direction and feedback Able to work as part of a team Client centered orientation A professional, friendly, patient, and welcoming presence

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