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Administrative Assistant

3 months ago

Sacramento, California, United States Adolfson & Peterson Construction Full time

We build trust among our communities and our people by cultivating the right team for every job. We are committed to fostering a creative and collaborative culture with a focus on career growth and balance in the workplace.

AP has diligently built a strong foundation of expertise, experience and exceptional results. We continually invest in our talented team by providing the latest tools, technologies and training necessary to stay ahead of the curve. We set our employees up for long-term success through mentorship opportunities and professional growth and advancement for every person in every role.

We recognize the contributions of our team members with unique experiences and capabilities and strive to establish a work environment that maximizes our collective potential. Going beyond the build for our employees lays a strong foundation for success across AP. We commit to a balanced, value-centered work environment for meaningful projects, careers and talent.

Adolfson & Peterson Construction, one of the nation's top contractors, is recruiting for an experienced Administrative Assistant to join our Midwest Region based out of Golden Valley (moving to Bloomington in December).

This position will provide confidential high level administrative support to multiple regional department leaders

Because safety is paramount to AP and embedded into everything we do, all team members are responsible for working safely within our Incident and Injury Free culture.

Key Accountabilities of the role include:

  1. Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
    1. Be a champion to support IIF efforts for working safely and building a culture of care and concern for each team member in the workplace.
    2. Consistently communicate and reinforce the tenets of an IIF workplace.
    3. Ensure adherence to processes and procedures that support an IIF culture.
    4. Comply with all company safety requirements and policies.
  2. Provide high-level administrative support for the regional leadership team including but not limited to:
    1. Provide clear communication.
    2. Manage and maintain regional leadership team's schedule.
    3. Conserve RLT time by reading, researching and routing correspondence; draft letters and comments; collect and analyze information; initiate communications.
    4. Review work to check for correct spelling and grammar; ensure that the company format policies are followed and recommend edits.
    5. Perform desktop publishing; create and develop visual presentations in PowerPoint and complex reports in Excel.
    6. Coordinate activities of the regional leadership team where appropriate to maximize their efficiency and time management.
  3. Handle complex travel logistics and arrangements and processes expense reports for the local leadership team as needed.
  4. Successfully handles a high volume of work and balances priorities to meet established deadlines.
  5. Plan and handle calendar for leaders supported by this role including agendas, and email. Maintain a strong understanding of organizational and department objectives in order to appropriately filter and prioritize incoming information and meeting requests.
  6. Assist with coordinating special events and company sponsored functions such as the annual company meeting and holiday party; manage RSVPs for AP sponsored meetings or events.
  7. Review contracts for readiness of Regional President's signature.
  8. Prioritize, compile and batch monthly reports for effective review by Regional President.
  9. Generate a weekly proposal schedule / recap.
  10. Provide additional administrative support for other departments as needed including but not limited to:
  11. Providing back up for the front desk
  12. Region's satellite offices
  13. Other duties as assigned.

Requirements:

  1. History of experience and proven results including:
    1. 5+ years of providing executive administrative support experience to multiple departmental leaders; bachelor's degree preferred.
    2. Current Notary Public or the ability to become a Notary Public.
    3. Experience working in the A/E/C industry preferred.
    4. Advanced skills with Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.
    5. Ability to handle confidential information with discretion.
  2. Demonstrated integrity and ethical standards.
  3. Developed skills (written, oral, and listening) to effectively communicate with diverse audiences.
  4. Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
  5. Excellent interpersonal skills with the ability to build successful and lasting relationships.
  6. Availability during non-traditional work hours; occasional calls and coordination needed during evening and weekend hours.
  7. Demonstrated high attention to detail.

Benefits

  • Medical, Dental, Vision
  • Life Insurance
  • Health Savings Account or Health Reimbursement Account
  • 401(k) Retirement Plan
  • Short- and Long-Term Disability
  • Flexible Spending Accounts (Dependent & Medical Reimbursement)
  • Paid Time Off (PTO) and Holidays
  • Tuition Reimbursement
  • Employee Referral Bonus

Adolfson & Peterson Construction's (AP) ability to adapt and innovate has driven our success for more than 75 years. We are consistently ranked among the top construction managers and general contractors in the nation while maintaining one of the safest records in the industry. We bring positive and measurable change to the communities where we live, work and build. And we invest in new processes and technology to be operationally excellent and remain at the forefront of the ever-changing industry.

We have been committed to quality, innovation, safety and strong relationships since our beginning in 1946. AP offers preconstruction, construction and contracting services to commercial, education, healthcare, hospitality, industrial, multifamily, municipal, data center, and senior living markets with offices across Arizona, Colorado, Minnesota, Texas, and Wyoming. We employ more than 650 team members who strive for excellence and embody loyalty, trust and genuine love for what they do.

We go beyond the build for our communities and our people.

Adolfson & Peterson Construction is an Equal Employment Opportunity Employer