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Contract Manager Assistant

2 months ago

Annapolis, Maryland, United States State of Maryland - DoIT Strategic Planning Full time

Introduction

The Department of Information Technology supports Maryland\r
agencies and commissions through its leadership and strategic direction in\r
Information Technology and Telecommunications. \r
Technological resources at the agency's disposal combined with a\r
talented and knowledgeable team allow the Department of Information Technology\r
(DoIT) to successfully identify and promulgate opportunities for State agencies\r
to run more efficiently and maximizes the State's investment in lower operating\r
costs.\r

GRADE

17 \r

LOCATION OF POSITION

\r
Dept. of Information\r
Technology (DoIT)\r
100 Community Place�\r
Crownsville, MD� 21032\r
\r
\r

Main Purpose of Job

Provides contract management and procurement related review and support to the Department of Information Technology ensuring that information technology contracts and procurements follow State policies, regulations, and standards.\r
\r
\r
This position ensures the execution of high-quality services covering contract management functional areas which include, monitoring policies and procedures, ensuring compliance with terms and conditions throughout the life cycle of the contract, assisting in all contract solicitation and modification processes and stages of the planning, (i.e., crafting scope of work (SOW), evaluation and award selection, contract negotiations, contract implementation).�\r
\r
\r
This position requires excellent communication skills, written and verbal communication skills and the ability to apply independent judgment and creativity to contract resolution issues.�\r
\r
\r
***This is a contractual position with limited benefits***\r
\r

POSITION DUTIES

\r
\r
\r
Provide contract\r
management support for the Department's Intake Process:\r
Assist the Director of\r
Contract Management with the preparation of weekly agendas. \r
Collaborate and\r
research with other state agencies and DoIT personnel on agenda items, provide\r
responses to questions and follow-up to committee members.\r
Update tracking log,\r
ServiceNow and agencies with results of meeting.\r
Prepare summaries for\r
the Office of State Procurement (OSP)\r
Assist\r
with the drafting of solicitations, including Requests for Proposals,\r
Invitations for Bid and secondary level competition solicitations that exceed\r
the Department's small procurement authority. �\r
Work\r
with OSP through the procurement process and award. \r
Support Non-Visual Access (NVA) compliance,\r
monitoring, reporting, and auditing requirements for the State's Information\r
Technology projects and contracts.\r
Draft\r
work order documents.\r
Release\r
work orders and communicate requirements with Contractors.\r
Assist\r
with onboarding activities.\r
\r
\r

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. \r
Experience: Five years of administrative staff or professional work. \r
Notes: \r
1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience. \r
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience. \r
3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience. \r
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.\r

DESIRED OR PREFERRED QUALIFICATIONS

\r
\r
\r
Proficiency with Microsoft Word, Excel, and\r
Power Point and Google Applications such as Sheets and Documents to create and\r
maintain complex and professional written correspondence, memos, presentations,\r
and spreadsheets with minimal supervision.\r
\r
\r
\r
\r
\r
Working knowledge of the State of\r
Maryland contract & procurement policies, regulations, and standards. \r
\r
\r

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.\r

SELECTION PROCESS

Applicants who meet the minimum (and selective if applicable) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable.\r
\r
\r
For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).\r
Complete applications must be submitted by the closing date. Information submitted after this date will not be added.\r
Incorrect application forms will not be accepted.\r
\r
\r
Resumes will not be accepted in lieu of a completed application.�\r
Candidates may remain on the certified eligible list for a period of at least one year.�\r
The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.\r
\r

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.�It is important that you provide complete and accurate information on your application.�Please report all experience and education that is related to this position.\r

BENEFITS

Contractual employees who work\r
for an agency and have a current employment contract of 30 or more hours a week\r
(or on average 130 hours per month) will be eligible for subsidized health\r
benefits coverage for themselves and their dependents.�� View rates on the Department of Budget\r
& Management website, State Employees, Health Benefits,\r
Contractual/Variable rates.\r
�\r
Leave\r
Paid leave will accrue at a\r
rate of one hour for every 30 hours worked.�\r

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online,�the paper application and supplemental questionnaire may be submitted to:�Department of Budget and Management, Recruitment and�Examination Division, 301 W. Preston St., Baltimore, MD 21201.�Paper application materials must be received in our office�by the�closing date for the recruitment. No postmarks will be accepted.\r
For questions regarding this recruitment, please contact the�DBM Recruitment and�Examination Division at �or ,�MD TTY Relay Service \r
We thank our Veterans for their service to our country.\r
People with disabilities and bilingual candidates are encouraged to apply.\r
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.\r
\r
\r
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.\r