Executive Assistant
2 weeks ago
This is an exciting opportunity to serve as liaison on a wide variety of inquiries across the leadership team.
The person in this role will manage the flow of information in a fast-paced environment and will engage with the most senior level executives and other internal and external guests, with the highest level of professionalism and discretion.
Must have the ability to handle sensitive information with impeccable judgment.
The ideal candidate is a team player that is proactive, detail-oriented, and highly organized –– enabling him or her to meet deadlines while communicating effectively and efficiently along the way.
The dynamic nature of this role requires creative problem-solving skills and the ability to anticipate the needs of the team.
Key ResponsibilitiesExtensive calendar management for the principal and 3-4 senior directors on the team.
Email and communication management; stay on top of internal and external communications and triage to maximize efficiency for the principal and the broader team.
Serve as a main point of contact for administrative questions and support across the team; answer questions and direct people to the right resources.
Plan and coordinate meetings and events of varying sizes and complexity; includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees.
Complete and submit expense reports.
Sort mail/packages, greet guests, manage badge access, order and maintain office supply inventory, and any other ad hoc administrative tasks as needed.
Demonstrate the consistency, endurance, and ability to manage multiple concurrent priorities; can organize, prioritize and reprioritize, as needed, with limited direction.
Understand when to take ownership and when to ask for help; ability to see around corners and plan proactively.
Seek out opportunities to connect and collaborate; develop and maintain good working relationships throughout the organization.
Proficient with Microsoft Office suite of products, BOX, Concur, Zoom, Keynote is preferred but not required.
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Executive Assistant
2 weeks ago
Lake Oswego, United States Undisclosed Full timeSeeking candidates for an Executive Assistant position to work alongside an incredible team. This is an exciting opportunity to serve as liaison on a wide variety of inquiries across the leadership team. The person in this role will manage the flow of information in a fast-paced environment and will engage with the most senior level executives and other...
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Lake Oswego, United States Tres Chic Lake Oswego Full timeMedical Spa Practice Manager for multiple locations is seeking an Executive Sales Assistant in Lake Oswego. Responsibilities will include creating customer relationships, educating on services and skincare, booking treatment protocols based on providers recommendations and assisting with marketing.A few benefits include competitive wage, bonus plan, great...
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Lake Oswego, United States Tres Chic Lake Oswego Full timeMedical Spa Practice Manager for multiple locations is seeking an Executive Sales Assistant in Lake Oswego. Responsibilities will include creating customer relationships, educating on services and skincare, booking treatment protocols based on providers recommendations and assisting with marketing. A few benefits include competitive wage, bonus plan, great...
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Project Execution Director
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Spirit Lake, United States Iowa Dental Associates, LLC Full timeJob DescriptionJob DescriptionDescription:Iowa Dental Associates is looking for an executive assistant! An executive assistant is a professional who provides high-level administrative support to an executive or a group of executives in an organization. They are responsible for managing the day-to-day operations of the executive's office and handling a...
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Salt Lake City, United States University of Utah Full timeProvide high-level secretarial and administrative support for the Chair, Senior Administrative Director, and Department of Physical Medicine and Rehabilitation. This position is located in the Craig H. Neilsen Rehabilitation Hospital. Responsibilitie Executive Assistant, Executive, Assistant, Technology, Director, Support
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Executive Assistant
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Salt Lake City, United States University of Utah Full timeThe mission of the College of Architecture Planning is to nurture a culture of discovery, design, and innovation in our designed world rooted in an ethic of care, and community, CA P is guided by four principles known by many as the 4 Rs (Responsi Executive Assistant, Executive, Assistant, Project Management, Business Services, Staff, Dean
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Lake Oswego, United States Regency Home Care Full timeJOB SUMMARY: The RHC Office Assistant is an hourly full-time position that reports directly to the Office Manager and has primary responsibility to provide direct support to all office operations. **QUALIFICATIONS**: - HS Diploma or GED; basic computer and office software skills. - Ability to arrive to work on time and remain effective in performing job...
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