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Project Execution Director

4 months ago

Lake Oswego, United States Concept Systems Inc. Full time
Job DescriptionJob Description

Join our Team

The Project Execution Director is responsible for the execution and quality of all customer-facing projects at Concept Systems Inc., providing oversight and direction to overhead, management, and technical resources during all phases of the project lifecycle. This role ensures effective resource assignment and project performance while maintaining and enhancing client relationships. As a strategic member of the executive team, the Project Execution Director develops and maintains organizational strategies and initiatives in alignment with corporate goals and collaborates with other executive team members to deliver company-wide initiatives.

In addition to a professional, supportive and business casual environment, Concept Systems offers excellent benefits:

  • Medical and Dental
  • Vision
  • Life
  • 401(k)
  • Generous time off programs (vacation, sick, volunteer time off)
  • Employee Assistance Program
  • Healthcare and Dependent care Flexible Spending Accounts or HSA
  • 10 Paid Holidays Annually
  • Company Paid Training
  • Career Development and Growth

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Oversees the planning, execution, and completion of all customer-facing projects, ensuring they are delivered on time, within scope, and within budget. This includes managing project schedules, resources, and risks.

2. Leads and coordinates cross-functional teams, including overhead resources, engineers, technicians, and project managers, to ensure successful project execution. This involves providing direction, support, and performance management.

3. Develops and maintains high-level relationships with key clients and stakeholders. Ensures strategic alignment of project goals with client expectations and company objectives, addressing high-priority concerns and managing executive-level communications and negotiations.

4. Ensures that all projects adhere to the Concept Systems project methodology, established internal and external standards, and company quality policies. This involves conducting regular project reviews, audits, and implementing corrective actions as necessary.

5. Oversees the financial aspects of projects, including budgeting, cost control, and financial reporting. This responsibility includes monitoring project expenses, ensuring financial objectives are met, and providing financial updates to the executive team.

6. Actively participates in executive team initiatives and strategic planning sessions. Contributes to the development and implementation of company-wide strategies, policies, and initiatives, ensuring alignment with overall business objectives.

JOB DUTIES

· Takes ownership of project success by directing, mentoring, and coaching team members to determine project resource needs and skill levels required for projects to ensure success.

· Works collaboratively with Technical Resource Director to ensure the project execution function has the appropriate resources based on headcount, technical skill mix, experience, and industry knowledge. Develops compensation plans for the team, ensuring equity of wage-related activities regarding hiring, raises, and bonuses.

· Collaborates with Technical Resource Director on hiring plans, promotions and career development of team members, and retention.

· Works with the finance organization on wage and benefits administration ensuring compliance with established wage laws.

· Works with Opportunity Sponsors and the sales and marketing organization to determine project resource needs and skill levels required for proposals.

· Ensures customer satisfaction in all dealings associated with Concept Systems.

· Utilizes a comprehensive knowledge of the industry, our clients, and learned experience to strengthen the company’s position in the marketplace.

· Ensures the project execution team is motivated, engaged, and well-trained while maintaining compliance with established employment laws.

· Possesses a thorough understanding of both the company’s and the role’s KPIs and manages them to meet or exceed the annually established departmental targets.

· Utilizes strong interpersonal and leadership skills to develop and maintain the trust of team members and maintain healthy, productive relationships across all functions.

· Develops and manages departmental and assigned corporate budgets.

· Maintains punctual, regular, and predictable attendance.

· Works collaboratively in a team environment with a spirit of cooperation.

· Displays excellent communication skills including presentation, persuasion, and negotiation abilities, essential for working with customers and coworkers. Demonstrates the ability to communicate effectively and remain calm and courteous under pressure.

· Respectfully takes direction from manager.

· Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Directly supervises employees in local offices and remote offices and supervises team managers based on current organizational structure. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Manages the team and leads initiatives through high energy and positive influence:

· Coaching and timely, relevant feedback to assist in better serving the team and customers.

· Assists in the development of individual career paths.

· Offers and recommends appropriate training.

· Conducts bi-annual Success Planning with each direct report.

QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


TRAVEL REQUIREMENT

This position requires occasional (6-20% of the position) travel to meet with clients and customers, visit teams at other locations, and to attend various conferences, industry events and training seminars.


EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A. or B.S.) in Engineering from a four-year college or university, and ten or more years of experience in automation & controls or manufacturing and/or training, or equivalent combination of education and experience.


LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.


MATHEMATICAL SKILLS

Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.


COMPUTER SKILLS

Job requires specialized computer skills. Must be adept at using various applications including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software.


REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.


KEY COMPETENCIES

Culture of Leadership

Not only demonstrates actions associated with living the Concept Way but inspires others to do so as well through leading by example, communication and holding others equally accountable to these standards. Takes ownership for own success; speaks openly and sincerely, is a source of inspiration, develops and fosters relationships both internally and externally and strives to be innovative.

Results Focused

Focuses on desired outcomes and how best to achieve them. Gets the job done on time and within budget. Sets high standards for performance of self and others, assumes responsibility and accountability for successfully completing projects or tasks, and can be counted on to deliver consistent and high-quality results.

Communicates Effectively

Clearly conveys information and ideas, orally and in writing, both internally and with customers. Organizes and structures communication to be professional, positive and succinct. Demonstrates active listening and appropriate body language.

Adaptive to Change

Views change as necessary and positive; maintains effectiveness when experiencing major changes in work tasks or the work environment, adjusts effectively to work within new structures, processes, requirements, and can effectively cope with change internal to Concept Systems or externally.

Culture of Innovation

Demonstrates the desire to be innovative by taking a proactive and creative approach to projects. Presents new product ideas when possible, participates in R2D2, and contributes through Follow It or Fix It.

Culture of Accountability

Demonstrates making the choice to rise above individual circumstances and demonstrates the ownership necessary for achieving the desired results – to See It, Own It, Solve It and Do It.

Culture of Respect

Demonstrates respect for others and provides recognition and appreciation for individuals in every role within Concept Systems.

Follow It or Fix It

Actively contributes feedback in an effort to promote continuous improvement while following Concept Systems established and documented business processes.

CERTIFICATES, LICENSES, REGISTRATIONS

This position requires a valid driver’s license, acceptable driving record, and automobile liability coverage or access to an insured vehicle.


PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.


WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts and extreme heat (non-weather). The noise level in the work environment is usually moderate. The work environment may vary depending on customer site visit environments

Qualified applicants must be legally authorized for employment in the United States. Applicants cannot require employer sponsored work authorization now or in the future for employment in the United States.

Concept Systems offers a full range of comprehensive benefits, including medical, dental, flexible spending, 401(k), generous paid time off programs, profit sharing, and company paid training - in addition to a professional and business casual environment.

Concept Systems is an Equal Opportunity Employer